University of Kentucky Research

Grants Bulletin

August 20, 2010

NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for Due Dates On or After January 25, 2011

Notice Number: NOT-OD-10-123

Issued by:

Beginning with due dates on or after January 25, 2011, NIH, AHRQ and NIOSH will eliminate the error correction window from the application submission process. The agencies have made this decision after carefully evaluating the comments received from the public in response to the RFI (Request for Information) released on March 12, 2010. Eliminating the error correction window will ensure consistent and fair deadlines for all applicants and better align these agencies’ application submission processes with the submission processes of other federal agencies.

The error correction window originally was implemented in December 2005 as a temporary measure to facilitate the transition from paper to electronic submission of grant applications. The window allowed applicants an opportunity after the deadline to correct missing or incorrect aspects of their applications, identified by NIH system-generated errors and warnings displayed to the applicant after submission.

Beginning on January 25, 2011, all applications submitted after 5 p.m. local time of the applicant organization on the due date will be subject to the NIH late policy and may not be accepted for review. In addition, any post-submission application materials will be subject to the new policy detailed in the NIH Guide Notice NOT-OD-10-115.

Please note that NIH will continue to make accommodations for Federal system issues that threaten or prevent on-time submission of an individual application, if appropriately documented and verified by NIH support staff. Moreover, NIH still will determine and implement contingency plans on an as-needed basis for widespread system issues and natural disasters.

The agencies remain committed to assisting all grant applicants through the electronic submission process. To this end, NIH conducts periodic reviews of its system validations and has made many changes over the years to relax enforcement of business rules that may not be necessary to perform a thorough scientific review of each application. NIH will continue to reevaluate its validations to determine the necessity of each.

The elimination of the error correction window does not affect the two-business-day application viewing window (i.e. the time an applicant has to view the electronic application image in eRA Commons upon NIH’s receipt of an error-free application). Applicants still will be able to view their application and reject and submit a corrected application prior to the submission deadline. NIH, AHRQ and NIOSH encourage applicants to submit in advance of the due date to take advantage of the opportunity to correct errors and warnings and to review the application in the eRA Commons before the deadline.

NIH’s Applying Electronically website includes a section on avoiding common errors, annotated application “cheat sheets", and a detailed list of the error and warning messages an applicant may encounter, among other resources that may be of interest.

**Please note that UK policy indicates the final proposal should be released to the Office of Sponsored Projects Administration three business days prior to the agency deadline. This allows time to review the proposal package for compliance with the sponsor’s administrative requirements and make necessary revisions. Problems are often encountered with electronic proposal systems and they are usually slower as a deadline approaches. Early submission insures the proposal will be successfully received by the agency prior to the deadline.

If there are questions, please contact the Office of Sponsored Projects Administration at 257-9420.

Limited Submissions

  • Burroughs Wellcome Fund Investigators in the Pathogenesis of Infectious Disease - Sept. 13
  • HRSA - New Access Points (NAP) - Sept. 14
  • RGK Foundation Grant Program - Sept. 16

To view these and other limited submission competitions, visit the Proposal Development Office's site.

August 17, 2010

"Clinical Research Coordinator 101" - Sept 21-22

The UK CR-DOC and UK ORI invite those new to research to participate in our two-day Clinical Research Coordinator 101 course September 21-22, 2010. For more visit:

Register here by Tuesday, September 14, 2010. Space is limited, and priority registration will be given to first-time attendees. This course is offered free of charge to UK Clinical Research Employees.

Limited Submissions

  • U.S. Dept. of Agriculture (USDA) People’s Garden School Pilot Program - Sept. 1
  • AASLD Clinical and Translational Research Awards in Liver Diseases - Sept. 2
  • Developmental Mechanisms of Human Structural Birth Defects - Sept. 15

To view these and other limited submission competitions, visit the Proposal Development Office's site.

August 2, 2010

Internal Approval Form – Current Version

The current version of the Internal Approval Form was issued in October 2009. (The date is found in the upper left corner of the form.) When forms are revised, a grace period is always allowed during which previous versions may be used. Please note that versions other than October 2009 will no longer be accepted. The form can be found here: This should be the final paper version of the form. OSPA is currently working with the Enterprise Applications Group on a web based Internal Approval Form that will allow for electronic signatures. We will issue updates in the coming months. If you have any questions, please contact Debbie Davis,

Limited Submissions

  • NHLBI Research Career Development Programs in Emergency Medicine Research - Aug. 9
  • Short-Term Research Education Program to Increase Diversity in Health-Related Research - Sept. 1
  • Pew Scholars Program in the Biomedical Sciences - Sept. 10
  • Claude D. Pepper Older Americans Independence Centers (OAICs) - Sept. 13
  • Genomics of Transplantation Cooperative Research Program - Sept. 21

To view these and other limited submission competitions, visit the Proposal Development Office's site.

University of Kentucky | UK Research
Updated 8.30.10 by Alicia Gregory

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