University of Kentucky Research

Grants Bulletin

January 27, 2011

Limited Submissions

  • CDC - National Programs to Improve the Health and Educational Outcomes of Young People - Feb. 2
  • HRSA - Affordable Care Act Health Center Planning Grants - Feb. 3
  • NEA - Grants for Arts Projects FY 2012 - Feb. 7
  • NICHD - Intellectual and Developmental Disabilities Research Center (P30) - Feb. 7
  • EPA - Community Action for a Renewed Environment (CARE) Program - Feb. 9
  • NIST/Dept. of Commerce - Construction Grant Program - Feb. 17

To view these and other limited submission competitions, visit the Proposal Development Office site.

January 24, 2011

Non-Competing Grant Awards under the Current Continuing Resolution

Notice Number: NOT-OD-11-037

Release Date: January 21, 2011

Issued by the National Institutes of Health (NIH)


The Department of Health and Human Services (HHS) continues to operate on a continuing resolution (CR) as specified in Public Law 111-322, which was signed by the President on December 22, 2010. The CR continues government operations at 2010 enacted levels through March 4, 2011.

Until the final FY 2011 appropriation is available, NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level). This is consistent with NIH policies during the CRs between FY 2006 and FY 2010 as well as the policy announced earlier in the current fiscal year (see NOT-OD-11-015). NIH will consider adjustments to these levels after the final appropriation is enacted, but expects institutions to monitor their expenditures carefully during this period.

Reminder of Receipt Date for Required Diversity Action Plan Associated with RFA-HG-10-015: Genome Sequencing and Analysis Centers (U54)

Notice Number: NOT-HG-11-010

Release Date: January 11, 2011

Issued by the National Human Genome Research Institute (NHGRI)


The National Human Genome Research Institute is publishing this Notice to remind potential applicants who plan to submit applications in response to the FOA: Genome Sequencing and Analysis Centers (U54) that they are also required to submit companion applications that encourage diversity training using the funding opportunity announcement: Initiative to Maximize Research Education in Genomics (R25). The receipt date for FOA: Genome Sequencing and Analysis Centers (U54) is March 3, 2011. The receipt date for the FOA: Initiative to Maximize Research Education in Genomics (R25) is May 25, 2011.

January 18, 2011

Limited Submissions

  • Cyberinfrastructure Training, Education, Advancement, and Mentoring for Our 21st Century Workforce (CI-TEAM) - Jan. 26

To view this and other limited submission competitions, visit the Proposal Development Office site.

NIH Policy on Late Submission of Grant Applications

Notice Number: NOT-OD-11-035

This notice provides information on NIH policies related to the submission of grant applications. The notice consolidates policy from previous notices (OD-08-027 and OD-08-111) on late submission of grant applications, updates the policy on late applications in relation to changes in other NIH policies, and includes additional guidance on application submission policies.

This notice specifically incorporates the policy eliminating the error correction window (effective January 25, 2011) for electronically submitted applications (OD-10-123).

On Time Submission

Standard Due Dates
NIH expects that grant applications will be submitted on time. Standard due dates are listed at:

  • Applications that are required to use paper format are on time if they are sent by or on the standard due dates. Proof of on time submission is a dated receipt or postmark.
  • Applications that are required to use electronic submission are on time if an error free application is successfully submitted to by 5 p.m. local time on the due date. (This means that a corrected application addressing any errors found by or NIH’s eRA system must be submitted by 5 p.m. local time on the due date.)
  • For both paper and electronic submissions, when due dates fall on a weekend or Federal holiday, they are extended to the next business day.

Special Receipt Dates
To be on time, grant applications submitted to Requests for Applications (RFAs) and Program Announcements with Special Referral Considerations (PARs) must be received by or on the date designated in the announcement.

  • For electronic submission, on time submission is successful submission of an error free application to by 5 p.m. local time on the special receipt date indicated in the funding announcement.
  • For paper applications, on time submission is receipt of the application by the Center for Scientific Review by the date designated in the funding announcement.

Late Applications

The long-standing NIH policy on late applications is stated in the SF424 (R&R) and PHS 398 application instructions.

  • Permission for a late submission is not granted in advance.
  • In rare cases, late applications will be accepted only when accompanied by a cover letter that details compelling reasons for the delay.
  • While the reasons for late submission are sometimes personal in nature, specific information about the timing and cause of the delay should be provided so an informed, objective decision can be made. Only the explanatory letter is needed; no other documentation is expected. This letter is available only to NIH staff who have a need to know (such as those with referral or review responsibilities); it is not available to reviewers or other staff.

Window of Consideration for Late Applications
NIH will consider accepting late applications on a case-by-case basis for standard receipt dates based on the explanation provided. Note that the length of the late window is different for the standard vs. expedited submission/receipt dates as noted below due to differences in application processing time requirements.

Regular Standard Submission/Receipt Dates:
Applications for the following submission/receipt dates must be received at the NIH within two weeks of the standard date in order to be considered under the late policy: January 25, February 5, February 12, February 16, February 25, March 5, March 12, March 16, May 25, June 5, June 12, June 16, June 25, July 5, July 12, July 16, September 25, October 5, October 12, October 16, October 25, November 5, November 12, November 16.

Expedited Standard Submission/Receipt Dates:
Applications for the following submission/receipt dates must be received at the NIH within one week of the standard date in order to be considered under the late policy: April 5, April 8, April 12, April 13, May 7, August 5, August 8, August 12, August 13, September 7, December 5, December 8, December 12, December 13, and January 7.

Special Receipt Dates for RFAs and PARs:
NIH will not consider accepting late applications for RFAs and PARs that have special receipt dates.
This includes the special receipt dates (March 20, July 20, and November 20) for resubmission applications that are part of the New Investigator Initiative (

NIH does not expect to accept any applications received beyond the window of consideration.
The window of consideration for late applications has been carefully chosen so that late applications can be processed with the applications that were received on time. When the regular standard submission date or expedited submission date falls on a weekend or Federal holiday and is extended to the next business day, the window of consideration for late applications will be calculated from that business day.

Reasons for a Late Submission

NIH’s Division of Receipt and Referral at the Center for Scientific Review will consider all late applications received within the late window but will not automatically accept all of them. Institutes/Centers will be consulted for applications that are their review responsibility. Applications submitted within the late window for reasons that are not found to be acceptable will be not be assigned for review or considered for funding.

Please be aware that any reasons for late submission must be in relation to the individual(s) with the PD/PI role on the application. For multiple PD/PI applications the reasons may apply to any or all the PD/PIs.

Examples of Reasons that Might be Accepted

Late applications have been accepted for reasons such as: death of an immediate family member of the PD/PI, sudden acute severe illness of the PD/PI or immediate family member, or large scale natural disasters.
Also, recent temporary or ad hoc service by a PD/PI that required a commitment of time that could have been used to prepare an application may be an acceptable reason (examples include: serving on an NIH extramural review group, NIH Board of Scientific Counselors or an Advisory Board/Council).

For those PD/PIs who are eligible for continuous submission (appointed members of CSR and other NIH Study Sections, members of NIH Boards of Scientific Counselors, NIH Advisory Boards/Councils, members of Program Advisory Committees), or those currently designated as having substantial service (OD-09-155 and OD-10-090) the late application policy includes submissions of activities other than R01, R21, and R34.

Examples of Reasons that are NOT Acceptable

Examples of reasons that have not led to the acceptance of a late application include: failure to complete required registrations in advance of the due date, heavy teaching or administrative responsibilities, relocation of a laboratory, ongoing or non-severe health problems, personal events, review service for participants other than a PD/PI, participation in review activities for other Federal agencies or private organizations, attendance at scientific meetings, or having a very busy schedule.

For electronic submissions, correction of errors or addressing warnings after the due date is not considered a valid reason for a late submission. Applicants are encouraged to submit in advance of the due date to allow time to correct errors and/or address warnings identified in the NIH validation process.

No Advance Permission Is Given for Late Applications

It is important to emphasize that these various examples are just that, examples. No NIH staff member, whether in the Center for Scientific Review or any of the other Institutes/Centers, has the authority to give permission in advance for a late application. Contacting the Division of Receipt and Referral or any other component of the NIH will not lead to either permission to submit late or to the evaluation or approval of the reasons for a delay.

Problems with or eRA Commons

Applicants must follow the directions provided at to report and eRA Commons system issues that threaten the timely submission of a grant application. NIH will investigate reports of system issues on a case-by-case basis. If the eRA Commons Help Desk confirms a system issue, the application will not be considered late as long as the submission process is completed in a timely manner. Note that problems with computer systems at the applicant organization, failure to follow instructions in the Application Guide or funding opportunity announcement, or failure to complete required registrations by the submission deadline are not considered system issues.

January 10, 2011

Limited Submissions

  • USDA - Outreach and Assistance for Socially Disadvantaged Farmers and Ranchers Competitive Grants Program - Jan. 24
  • NSF - Ethics Education in Science and Engineering (EESE) - Jan. 25
  • CDC - Influenza and Other Respiratory Diseases in Southern Hemisphere - Jan. 25

To view these and other limited submission competitions, visit the Proposal Development Office site.

January 5, 2011

Limited Submissions

  • Homeland Security - Fire Prevention & Safety - Jan. 18
  • National Institute of Child Health and Human Development - Rehabilitation Medicine Scientist Training Program (K12) - Jan. 18
  • U.S. Dept. of State - Statements of Interest: Internet Freedom Programs - Jan. 18
  • HUD - Technical Assistance and Capacity Building under the Transformation Initiative - Jan. 19
  • NSF - Undergraduate Research and Mentoring in the Biological Sciences - Jan. 19
  • NSF - High Performance Computing System Acquisition: Towards a Petascale Computing Environment for Science and Engineering - Jan. 20

To view these and other limited submission competitions, visit the Proposal Development Office site.

DHS HS-STEM Career Development Grants (CDG) for Post Secondary Institutions

Each institution may submit only one application per department. Interested applicants should consult their department chair to ascertain the internal selection process. Institutions may submit applications from multiple departments, however, only one grant will be awarded per institution, and only for research and support for students in one of the 17 HS-STEM areas listed.

Agency: Office of Procurement Operations - Grants Division

Description: The Department of Homeland Security (DHS), Science and Technology Directorate (S&T),Office of University Programs (UP) is announcing the fifth annual competition for the Homeland Security Science Technology Engineering and Mathematics (HS-STEM) Career Development Grants (CDG). The CDG program enables U.S. accredited four-year colleges and universities with existing or proposed programs in homeland security-related science, technology, engineering, or mathematics to award undergraduate scholarships or graduate fellowships to qualified students who intend to pursue homeland security scientific, technology, engineering, or mathematics careers. DHS will support only those homeland security programs that are based on existing or proposed accredited science, technology, engineering, or mathematics curricula. As part of the mission, DHS S&T is responsible for providing U.S. leadership in homeland security related science and technology to protect the United States from terrorist threats and the consequences of natural disasters. The CDG program attempts to create early and ongoing synergies between the homeland security professional and scientific communities and students studying in HS-STEM fields at the U.S. accredited four-year colleges and universities, and to ensure a steady flow of homeland security researchers and practitioners for the future.

Applications should describe the institution's programs in terms of the relevant social, biological or physical sciences, mathematics, engineering coursework, and research they offer in the context of the following high priority homeland security research areas:

1. Advanced data analysis and visualization
2. Biological threats and countermeasures
3. Border security
4. Chemical threats and countermeasures
5. Communications and interoperability
6. Community, commerce and infrastructure resilience
7. Explosives detection, mitigation and response
8. Emergency preparedness and response
9. Food and agriculture security
10. Human factors
11. Immigration studies
12. Infrastructure protection
13. Maritime and port security
14. Natural disasters and related geophysical studies
15. Risk, economics, and decision sciences
16. Social and behavioral sciences
17. Transportation security

Announcement Number: DHS-11-ST-104-001

Closing Date: Feb 22, 2011

Link to Full Announcement:

NIAID: Sample NIH R01 Applications and Summary Statements

The NIAID has posted four successful sample NIH R01 applications developed in the shorter format on the Institute’s All About Grants Tutorial pages. In addition to full applications, viewers may also view summary statements for each application.

Sample Applications and Summary Statements

The text of these applications is copyrighted. It may be used only for nonprofit educational purposes provided the document remains unchanged and the PI, the grantee organization, and NIAID are credited.

PI and Grantee Institution

Application Resources

Colin Parrish, Ph.D., of Cornell University
"Structural controls of functional receptor and antibody binding to viral capsids"

Parrish Summary Statement
Parrish Research Plan
Parrish Full Application

Dr. Adam Ratner, M.D., M.P.H., of Columbia University
"Gardnerella vaginalis: toxin production and pathogenesis"

Ratner Summary Statement
Ratner Research Plan
Ratner Full Application

Dr. Boris Striepen, Ph.D., of the University of Georgia
"Biology of the apicomplexan plastid"

Striepen Summary Statement
Striepen Research Plan
Striepen Full Application

Carolina Wahlby, Ph.D., of the Broad Institute
"Image analysis for high-throughput C. elegans infection and metabolism assays"

Wahlby Summary Statement
Wahlby Research Plan
Wahlby Full Application

The NIAID All About Grants Tutorials also offer other valuable proposal development resources specific to a variety of NIH funding mechanisms and extramural awards at For additional assistance or questions, contact the UK Proposal Development Office at 257-1861 or

Reminder: Policies Affecting Submission of NIH Grant Applications for Due Dates on or after January 25, 2011

In the last quarter of calendar 2010 NIH published a number of notices regarding changes to proposal submission. Below is a list of those notices as well as several reminders and clariifcations.

Notice Number: NOT-OD-11-021

Related Notices:

NOT-OD-11-023: Correction: Reminder of Policies Affecting Submission of NIH Grant Applications for Due Dates on or after January 25, 2011
NOT-OD-09-149: Restructured Application Forms and Instructions for Submissions for FY2011 Funding
NOT-OD-10-077: Policy Reminder Concerning Appendix Materials for All NIH/AHRQ/NIOSH Grant Applications
NOT-OD-10-088: Reminder: NIH/AHRQ/NIOSH/FDA Return to a Two-day "Error Correction Window" for Grant Applications Effective May 8, 2010
NOT-OD-10-115: Enhancing Peer Review: New NIH Policy on Post-Submission Application Materials
NOT-OD-10-123: NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for Due Dates On or After January 25, 2011
NOT-OD-10-135: Enhancing Peer Review: Reminder of and Correction to Previous Notice on A2 Resubmission Opportunities for Eligible Applications
NOT-OD-10-140: New Time Limit for NIH Resubmission Applications
NOT-OD-11-007: NIH, AHRQ, CDC, FDA & NIOSH to Require Use of Updated Electronic Application Forms in 2011
NOT-OD-11-008: Updated Electronic Application Forms Required for F, K, T and D Submissions with Due Dates of January 25, 2011 and Beyond

Issued by: National Institutes of Health (NIH)

Purpose: This Notice serves as a reminder of several policies affecting the submission of NIH grant applications for the January 25, 2011, due date and thereafter.

Reminders and Clarifications: NIH policy on page limits. The NIH instructs reviewers that they need not consider inappropriate text or materials that have been placed in application sections without page limits (e.g., Protection of Human Subjects), or in the Appendix, as a way to circumvent page limits for the Research Strategy or other page-limited sections. In egregious cases, NIH has the authority to withdraw such an application from review or consideration for funding. See NOT-OD-10-077.

End of two-day correction window. Beginning with due dates on or after January 25, 2011, NIH will eliminate the error correction window from the application submission process. This applies to electronic and paper-based submissions. See NOT-OD-10-123.

NIH policy on post-submission application materials. The NIH restricts acceptable post-submission materials to those resulting from unforeseen administrative issues (with exceptions specified for institutional training mechanisms and certain RFAs). Corrections of oversights/errors discovered after submission of the application will not be allowed. See NOT-OD-10-091.

New form requirements. Applications for Career Development, Institutional Training and Career Development, and Individual National Research Service Award programs must use new ADOBE-FORMS-B1 packages for deadlines on or after January 25, 2011. Applications for all other NIH programs requiring electronic submission may use the new forms now, but must use them for due dates of May 7, 2011, and beyond. See NOT-OD-11-007 and NOT-OD-11-008.

End of the “grandparent” period for legal A2 applications. The last A2 submission (when the A0 application was assigned to August 2009 Council or before) will be received for the January 7, 2011, AIDS date (May 2011 Council). For October 2012 Council (shold be October 2011 Council per NOT-OD-11-023) and beyond, no NIH A2 application will be accepted. See NOT-OD-10-135.

New time limit for NIH resubmission applications. For resubmissions submitted for the January 25, 2011, due date and after, the NIH will not accept a resubmission later than 37 months after the date of receipt of the initial New, Renewal, or Revision application. See NOT-OD-10-140.

January 3, 2011

Limited Submissions

  • NIH - Mendelian Disorders Genome Centers (U54) - Jan. 10
  • NIEHS - Environmental Health Sciences Core Centers (P30) - Jan. 18

To view these and other limited submission competitions, visit the Proposal Development Office site.

NIH Shared Instrumentation Grant Program

The NIH National Center for Research Resources (NCRR) has announced the Shared Instrumentation Grant program for major research equipment costing between $100,000 and $600,000. NCRR intends to commit approximately $43 million in FY2012 to fund approximately 110 new awards. The NIH deadline is March 23, 2011.

Complete Program Announcement:

The guidelines require a letter of institutional commitment, including a description of the infrastructure to support the instrumentation as well as the financial resources specifically dedicated to the equipment. NCRR does not limit the number of applications, but if two or more proposals request similar equipment, the Office of the Vice President for Research must address these requests in the letter of institutional commitment (e.g., as indicated in the guidelines, “state that this is not an unintended duplication but part of a campus wide institutional plan”).

Researchers interested in submitting a proposal to the Shared Instrumentation Grant program are asked to submit the following information electronically to the Office of the Vice President for Research at and a copy to their Associate Dean for Research by Tuesday, February 15, 2011:

  • Name and department of PI
  • Instrument requested and approximate cost
  • Proposed user group (a minimum of 3 NIH-funded investigators are required)
  • If the instrument is intended to be part of an existing service core (recharge center), identify which one; if a new recharge center is being proposed, provide proposed name and location
  • If instrument is not intended to be part of a recharge center, delineate the departmental/center/institute and college plans for instrument support in terms of personnel and service costs

Questions about the submission process may be sent to Ms. Annette Evans in the Office of the Vice President for Research ( or 257-1663.) To identify potential NIH-funded investigators, researchers may contact the Proposal Development Office ( or search SPIFi, the database of UK funded projects (

University of Kentucky | UK Research
Updated 1.27.11 by Alicia Gregory

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