University of Kentucky Research

Proposal Steps

Proposal Route

Step 1: Develop an Original Idea

You

  • Review the literature
  • Notify the chair
  • Contact PDO

Proposal Development Office (PDO)

  • Identifies potential funding sources, collaborators

 

Step 2: Pre-Proposal Activities

You

  • Review potential sources
  • Prepare brief pre-proposal with budget estimate
  • Contact potential sponsors

Proposal Development Office (PDO)

  • Identifies previously funded projects
  • Assists in proposal planning
  • Serves as liaison with agency personnel
  • Provides institutional descriptions of UK facilities and resources

Step 3: Draft Your Proposal

You

  • Prepare complete draft and ask colleagues to review
  • Contact College Grants Officer for budget assistance
  • Contact ORI for compliance requirements
  • Submit separate protocols to institutional review committees

Proposal Development Office (PDO)

  • Critiques proposal drafts
  • Provides feedback and necessary referrals

Sponsored Projects Administration (OSPA)

  • Assists with budget preparation
  • Assists with sponsor guidelines and forms

 

Step 4: Prepare and Submit Formal Proposal

You

  • Revise final draft
  • Obtain approval from institutional review committee
  • Complete Internal Approval Form
  • Obtain appropriate campus signatures
  • Brief deans or other administrative personnel on the project

Sponsored Projects Administration (OSPA)

  • Reviews proposal for compliance with sponsor and UK guidelines
  • Transmits proposal to sponsor

 

Step 5: Follow-Up

You

  • Be available for negotiation discussion and revision
  • If not funded, contact PDO for assistance in planning resubmission

Sponsored Projects Administration (OSPA)

  • Determines status of pending proposal
  • If funded, reviews award terms and negotiates any changes

Proposal Development Office (PDO)

  • If not funded, advises on resubmission strategies

 

Step 6: Activate Your Award

You

  • Provide any required sponsor forms or internal documents (e.g. revised budgets, IRB approval)

Sponsored Projects Administration (OSPA)

  • Transmits award information to SPA

Sponsored Projects Accounting (SPA)

  • Establishes an account number and informs OSPA

 

Step 7: Revised Application

You

  • Respond to reviewer comments
  • Draft resubmission

Proposal Development Office (PDO)

  • Reviews resubmission