Electronic Thesis Defense Process
Step 1: In order to be eligible for the degree, you must complete the Application for Degree (myUK.uky.edu / Student Services / myRecords / Apply for Degree). This must be submitted by the deadline for the semester in which you intend to graduate. For the exact due date, see the University Calendar).
Step 2: After consulting with your advisor, submit a Final Examination Recommendation (http://www.research.uky.edu/cfdocs/gs/MastersCommittee/Student/Selection_Screen.cfm) form to the Graduate School a minimum of two weeks prior to the specific date of the defense. This form must be complete with date, time, room number and valid committee. Upon receipt, the Graduate School will check your records to be sure you are eligible to sit for the defense.
The final examination must take place no later than eight days prior to the last day of classes of the semester in which the student expects to graduate. Final examinations may not be scheduled during the period between semesters or between the end of the eight-week summer session and the beginning of the fall semester. Consult the University Calendar for deadlines on the scheduling of final examinations.
Step 3: After your Final Examination, you have 60 days to have the final copy of your thesis accepted in the Graduate School in pdf format (or less than 60 days if you want to graduate that semester and the semester deadline is sooner) and a completed ETD Approval Form [PDF] , signed by your advisor and Director of Graduate Studies (DGS). Off-campus students can scan the ETD Approval Form after signing it and forward electronically to the advisor for signature who in turn can pass it to the DGS for signature, and lastly forward to the appropriate Degree Certification Officer. The ETD Approval Form may be submitted to us before or after you submit the ETD to UKnowledge.
You are required to submit your thesis for a format check to UKnowledge (click here for submission instructions). Your thesis will be checked to ensure that it meets format requirements of the Graduate School. It is your responsibility to ensure that the ETD will display clearly and properly on a monitor when accessed, including working links so the ETD can be readily navigated (whether it is composed of a single or multiple files), that the printed pdf version will be clear and legible (including any figures or images), and that fonts have been properly embedded. We also require a paper copy of the thesis Title Page which can be submitted with your completed ETD Approval Form, as well as printed copies of any reprint permission letters and any required third party software licenses.
Final Submission checklist:
The base thesis fee is $14.00. The fee must be paid at Student Account Services, 18 Funkhouser Building or online via myUK. The fee will be added to your Student Account after the final thesis is accepted by The Graduate School. No diplomas will be released without payment of the applicable thesis fees.
Direct questions to the Degree Certification Officer for your program.