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University of Kentucky E-IRB Info and Log-in

To jump to a topic, click on your choice in the menu below:

Introduction
Frequently Asked Questions
Video Tutorials
Known Issues for Researchers/IRB

Online Training Schedule

News and Updates
E-IRB Features
Tips and "Technical Help" Doc


All full and expedited IRB studies previously approved external to E-IRB will need to be imported and completed in E-IRB at Continuation Review time. For details, see the pertinent FAQ on this page.

New Exempt, Expedited and Full Review Applications (Medical and Nonmedical IRB) must be submitted via the new web-based application system, "E-IRB".


Log-in to E-IRB



You are NOT required to submit a paper copy when submitting through the E-IRB system.

Please peruse this web page for more info and/or visit the Video Tutorial Library for "how-to" E-IRB guidance.

 

Modifications and Other Reviews (Unanticipated Problem, Protocol Violation, Deviation/Exception) for existing protocols approved external to E-IRB will still be submitted electronically in PDF format to IRBSubmission@uky.edu. Go to the Human Research Forms web page to download applicable forms.

 

Please contact ORI at 859-257-9428 if you have questions concerning an E-IRB full or expedited review submission.

 

Please contact Joe Brown at Joe.Brown@uky.edu, or Michelle Hill at Michelle.Hill@uky.edu if you have questions concerning submission of an Exemption Certification Request, or for any additional exemption application information.

 

Submission of new Exemption applications in E-IRB became mandatory 6/21/17

Submission of new Expedited and Full Review applications became mandatory 1/22/18

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Introduction: Vice President for Research Statement

Consistent with the University of Kentucky’s (UK) mission, vision, and values, the Office of the Vice President for Research (VPR) provides programs and services to facilitate research, as well as support UK faculty, staff and students in research development and submission. 

The VPR has invested available resources for Research Information Services (RIS) and the Office of Research Integrity (ORI) to develop a Link Blue-secure, customized, web-based system aimed at giving the human research community a paperless experience without compromising the university's high standards for compliance with federal regulations and institutional policies for human research protections.  This platform has formed into what is now called “E-IRB”, use of which will be mandatory for submission of human research activity proposals falling under the purview of the UK Institutional Review Board (IRB) once the system has been finalized for full production.

This web-based system will provide users with robust reporting capabilities as well as increase the efficiency of internal transactions that require authorization (UKIT Business Procedure Manual, Q-1-6), and reduce the environmental impact of paper use.

We appreciate everyone’s support in this endeavor.

Lisa A. Cassis, PhD,
Vice President for Research
=====================

For updates and information about the UK E-IRB system, please bookmark this web page and come back and visit, and/or contact Billy Clark, Director of RIS, at billy.clark@uky.edu or Judi Kuhl, E-IRB System Administrator, at Judi.Kuhl@uky.edu.

 

Video Tutorials - to aid in the navigation and use of the E-IRB system

Log-in to the private E-IRB Video Library using your Link Blue ID and password to see video tutorials on how to:

  • Create a new application
  • Change Principal Investigator
  • Complete assurance statement as a Dept. Authorization or signee
  • Manage attachments
  • Add Non-UK Personnel
  • and more!

News and Updates


  • April 17, 2018:

    ORI/IRB Listened: Streamlining E-IRB Application Process [Details: PDF]

    Anticipated by mid-May, 2018:

    Study personnel who have been delegated edit authorization of the E-IRB application will be permitted to:
    • send the E-IRB application to other assurance statement signees like the Department Authorization (e.g., Dept. Chair or equivalent), Faculty Advisor, “Review by Other”, and,
    • send the E-IRB IR, MR, or CR application to ORI for processing.

    An addition to the PI’s Assurance Statement indicating the PI attests to his/her awareness of and full responsibility for the accuracy of all materials submitted to the IRB for review. The PI will still be required to log-in to E-IRB and verify his/her identity with Link Blue ID and password in order to complete the PI Assurance Statement task.

  • January 22, 2018:
  • E-IRB went into full production! This means that all new Exempt, Expedited and Full Review Applications (Medical and Nonmedical IRB) must be submitted via the new E-IRB web-based application system.

    All full and expedited IRB studies previously approved external to E-IRB will need to be imported and completed in E-IRB at Continuation Review time. For details, see the pertinent FAQ on this page. Go to the top of this page for E-IRB Log-in and submission details. [NOTE: If the researcher starts a new E-IRB application for a protocol that should have been imported, the new application may be returned as "withdrawn" along with a request to import the protocol.]

  • January 19, 2018:
    On January 17, 2018, the Office for Human Research Protections (OHRP) announced a postponement of six months for the requirement to comply with the revised common rule regulations. While this did affect which system update to install on January 19, 2018, it does not delay the launch of E-IRB into full production. Effective January 22, 2018, ALL new Exempt, Expedited and Full Review Applications (Medical and Nonmedical IRB) must be submitted via the new E-IRB web-based application system. All full and expedited IRB studies previously approved external to E-IRB will need to be imported and completed in E-IRB at Continuation Review time. For details, see the pertinent FAQ on this page. Go to the top of this page for E-IRB Log-in and submission details.
  • January 5, 2018:

We are just two weeks away from the proposed effective date of January 19, 2018, for the revised common rule regulations!  The Office of Research Integrity (ORI) and the Institutional Review Boards (IRB) are still waiting to learn whether the requested delay for implementation of the final rule is granted and therefore which regulations will apply as of January 19, 2018.  However, regardless of the federal agency’s decision on implementation of the revised common rule, effective January 22, 2018, new Expedited and Full Review Applications must be submitted via the new web-based application system, "E-IRB".  In addition, all full and expedited IRB studies previously approved external to E-IRB will need to be imported and completed in E-IRB at Continuation Review time. For details, see the pertinent FAQ on this page.  Submission of new Exemption applications in E-IRB has been mandatory since June 21, 2017. Access E-IRB Log-on, E‐IRB news, updates, video tutorials, online training schedules and more on this page.

Note that the E-IRB application available on January 19th may reflect the changes required by the common rule.  All E-IRB applications in draft and not submitted to ORI/IRB by January 19th will automatically be converted to the updated E-IRB application. No previously saved data will be lost; however, the research investigator will need to verify the information in certain sections of the draft application, and if applicable, provide supplemental information before submission. E-IRB applications submitted to ORI/IRB before January 19th will not contain the updates; subsequent modification request or continuation review will trigger the application update.

  • December 13, 2017: Reminder - An update to E-IRB applications will be put into production effective December 15, 2017. In this update, the primary change will be to collect additional information in the Exempt IRB Application to accommodate the proposed New Federal IRB Regulations Exempt Categories (for more info about the “common rule” changes, attend the overview, or read a summary in the November IRB Review Newsletter).

E-IRB applications submitted to ORI/IRB before December 15th will not contain the updates. All E-IRB applications in draft and not submitted to ORI/IRB by December 15th will automatically be converted to the updated E-IRB application. No previously saved data will be lost; however, the research investigator will need to verify the information in certain sections of the draft application, and if applicable, provide supplemental information before submission.

These changes in E-IRB should facilitate a smoother transition for UK-wide mandatory submission of all initial and continuation reviews in E-IRB starting January 22, 2018 (regardless of whether there is a delay in implementation of the New Federal IRB Regulations). 

  • December 1, 2017: In anticipation of the New Federal IRB Regulations, an update to E-IRB will be put into production effective December 15, 2017.  In this update, E-IRB will collect additional information in the Exempt IRB Application to accommodate the proposed Exempt Categories.

E-IRB applications submitted to ORI/IRB before December 15th will not contain the updates. All E-IRB applications in development but not submitted to ORI/IRB by December 15th will automatically be transferred to the updated E-IRB. No previously saved data will be lost; however, the research investigator will need to verify the information in certain sections of the draft application, and if applicable, provide supplemental information before submission.

  • November 1, 2017: The E-IRB Pilot has been expanded for the Department of Neurology, Department of Surgery, and the College of Communication and Information to include import of full review and expedited review applications previously approved external to the E-IRB system. Other researchers interested in participating in the import pilot on a volunteer basis are welcome to do so. A new video tutorial "How to Import a Full or Expedited Application" is now available to assist with this new functionality.
  • October 23, 2017: The transition to E-IRB will affect how your initial and continuation review IRB materials will be accepted by the Office of Research Integrity (ORI) starting mid-January 2018.  To keep apprised of news and updates about this transition, as well as training options, please review this E-IRB Info web page for FAQ's, known issues, and more.  To learn how to navigate in the new system prior to institution-wide implementation, review the various E-IRB Video Tutorials and online resources today.
  • October 23, 2017: The E-IRB Pilot Phase has been expanded to include mandatory participation for Initial Full and Initial Expedited reviews for the College of Dentistry and the Markey Cancer Center. Participation in the Pilot phase for importing existing applications begins Nov. 1 for the units who started piloting in June 2017 (Departments of Surgery, Neurology and College of Communication & Information). Of course, anyone interested in participating in the pilot on a volunteer basis is welcome!  Users willing to train in and test the system are instrumental in the program’s progress.
  • June 22, 2017: All new Exemption applications are required to be submitted in E-IRB while the E-IRB Pilot Phase continues for Initial Full and Initial Expedited reviews with mandatory participation as agreed by the Departments of Surgery, Neurology, and the College of Communication and Information.
  • May/June 2017: Link to the live E-IRB system will become available to the UK research community for mandatory submission of Exemption Applications effective June 21, 2017.  Initial Full and Initial Expedited review applications will continue in the Pilot Phase until further notice. Trainings are being offered for those participating in the pilot phase and for those who will be submitting exemption applications; see online training schedule below.
    • E-IRB Pilot Phase details in a nutshell:
      • Purpose: Allows the system to be used in a live environment by select users from submission to approval.
      • Method: This is live data and there is no longer a separate paper/email backup for the users.
      • Timeline: In progress. Completion will be based on the success level of users participating in the Pilot Phase, and when Research Information Services (RIS) implements the remaining components needed to round out the system.

  • March/April 2017: E-IRB is currently in the pilot phase. This means the system is live for a handful of trained researchers, and initial review applications are being accepted while RIS continues to work on other components of the E-IRB system.

  • 2016: The Office of Research Integrity (ORI) has been conducting extensive internal testing for the last several months, and RIS is on a schedule for responding to that feedback. Meanwhile ORI staff will be branching out to test E-IRB with a handful of IRB members at the end of October 2016. Further external testing will then be scheduled based on RIS's ability to implement necessary changes.

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Features of the E-IRB system

E-IRB Slideshow [PPT]

Known Issues

These documents summarize issues users may encounter and what workarounds are available to minimize or avoid problems. The lists are a work in progress so periodic review is recommended.

Known Issues for Researchers [PDF]

Known Issues for IRB members [PDF]

Frequently Asked Questions (FAQs)

Basic system questions:

Navigation and procedural questions:


Basic system questions:

 

When will I be able to use the E-IRB system to enter and submit my IRB application?

As of January 22, 2018, new Exempt, Expedited and Full Review Applications (Medical and Nonmedical IRB) must be submitted via "E-IRB".

All full and expedited IRB studies previously approved external to E-IRB will need to be imported and completed in E-IRB at Continuation Review time. For details, see the pertinent FAQ on this page.

You are not required to submit a paper copy when submitting through the E-IRB system.

Modifications and Other Reviews (Unanticipated Problem, Protocol Violation, Deviation/Exception) for existing protocols approved external to E-IRB will still be submitted electronically in PDF format to IRBSubmission@uky.edu. Go to the Human Research Forms web page to download applicable forms. Please contact ORI at 859-257-9428 if you have questions concerning an E-IRB full or expedited review submission. Please contact Joe Brown at Joe.Brown@uky.edu, or Michelle Hill at Michelle.Hill@uky.edu if you have questions concerning submission of an Exemption Certification Request, or for any additional exemption application information.

How do I access the E-IRB system?

Only individuals with a Link Blue account will be able to access the E-IRB system. If an individual not affiliated with UK needs to work in the E-IRB system and he/she does not have a Link Blue account, one will need to be requested. If this is the case, please notify Judi Kuhl at Judi.Kuhl@uky.edu and provide the individual's full name, date of birth (UK HR requires DOB), and why he/she needs access to the E-IRB system. Note, requesting a Link Blue account for the purposes of E-IRB access will not necessarily give the individual access to all UK-secure networks; if access to secure networks University-wide are necessary, a Link Blue account will need to be requested at the individual's departmental level.

To log-in to E-IRB, click here. [a new window will open]

How and when will my current IRB approved protocol(s) get into the E-IRB system?

How:
For existing full or expedited review studies previously approved external to the E-IRB system, the researcher will be responsible for:

  • importing some basic information from the 'old' electronic tracking system into E-IRB (via "Import Application" feature on the researcher Dashboard),
  • filling-in the incomplete application sections in E-IRB, and
  • attach applicable Continuation Review (CR) materials.

NOTE: If the researcher starts a new E-IRB application for a protocol that should have been imported, the new application may be returned as "withdrawn" along with a request to import the protocol.

Minimizing the type of new E-IRB submissions to just Initial and CR will streamline 1) IRB review, 2) training of researchers, 3) management of materials by ORI staff, and last but not least 4) support continued compliance with federal regulations through this transition. The decision for this approach was made with the intent of optimizing accuracy of research records, streamlining review and approval, but with full understanding that the researcher will be sharing some of the burden during the initial transition; other options taken into consideration were deemed even less ideal.

Entering an application in E-IRB may entail scanning and attaching materials that are not already in electronic format (e.g., Sponsor's protocol). Note: the entire history of a protocol will not need to be entered into E-IRB - just the most currently approved version (or you may include modifications to represent the version as you wish it to be next approved by the IRB). The completed CR report form, including a description of any changes incorporated into the E-IRB application for approval if applicable, will need to be attached to the imported application under the "Additional Information" section (detailed instructions are available in the video tutorial "How to Import a Full or Expedited Application").

When:
Starting January 22, 2018, researchers are required to import IRB applications approved external to E-IRB when Continuation Review is due.

Up until the CR is due, all other submissions (e.g., Modification Request, Protocol Violation, Unanticipated Problem/Adverse Event) can be sent to ORI/IRB in PDF format to IRBsubmission@uky.edu. Once an application has been established in E-IRB ('approved'), all future submissions for that study will be managed in E-IRB.

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Will I be able to access E-IRB when I am out of town or off-campus?

You will be able to access E-IRB if you have a secure connection to the Internet using a supported browser (Chrome or Firefox) and laptop (Mobile and tablet devices like your cell phone and iPad are not yet supported (Surface Pro works)).

Will I be able to print my application?

Yes. If you are PI or study personnel on the application, you can print to a PDF file anytime during or after the creation of the application (using the "Print Protocol" button in the blue application banner). The PDF created can be printed to paper as-needed.

What web browsers and/or platforms will I be able to use to get to E-IRB?

RIS is recommending using desktop browsers running Chrome and Firefox for optimal user experience. IE 11 or higher may also be used with E-IRB, although during testing some display/formatting issues were noted and it is unclear whether those issues will be resolved before production. Mobile and Tablet devices like your cell phone and iPad are not yet supported (Surface Pro works). The system should function for both PC and Macs.

Who will have access to my protocol information in E-IRB?

When a researcher creates a new application, he/she will be able to add study personnel with specific authorizations (or "roles") on the study. The Principal Investigator will have complete control of the application and is the only one with "submit" capability for Initial Review, Modification Review, Continuation Review, and study closure. Other study personnel roles include "Editor" (Read, write/edit), and "Reader" (Read-only of an approved study). Each study personnel role will include an option to be a "contact" and receive E-IRB protocol e-mail notifications (e.g., if minor revisions/additional information is needed; when approval has been issued, etc...).

Others who may have access to your protocol in E-IRB are staff working under the auspices of the Office of the Vice President for Research (e.g., Research Information Services, Office of Research Integrity, IRB members), or officials of federal regulatory bodies (e.g., FDA, NIH).

Research Information Services is taking measures to provide a secure web-based system which prevents unauthorized access, and every effort will be made otherwise to keep confidential all research records maintained in E-IRB to the extent allowed by law. For University of Kentucky expectations on access to and use, see UK Administrative Regulation 10:1.

Will my Human Research Protections (HRP) Training information be tracked in E-IRB?

Yes.

ORI encourages PI's and study personnel to utilize CITI for their mandatory initial and renewal HRP training. See ORI's Mandatory Human Subject Protections Training web page for details.

Why isn't there a link to the E-IRB system in the notification e-mails I receive?

You may receive emails from individual ORI staff or co-workers with the E-IRB system link, but for security purposes automated messages issued by the E-IRB system will not contain a link to the E-IRB system. It is recommended that you bookmark the E-IRB log-in page, or add a shortcut to it on your computer, for easy future access.

 

How do I change my name and/or contact information in E-IRB?

When you log-in to E-IRB and start a new application, your SAP account information will be the default contact information added to the application. If your name or contact information is incorrect, you will need to make changes through one or both of the following sources before E-IRB will reflect the correct information:

  • If your work address is outdated, you may edit your Personal Profile through the UK Employee Self Service web page: MyUK Portal
  • If your name has changed, you will need to submit a 'Name Change Form' to the Human Resources Benefits Office for entering into SAP.

Researcher names (tied to Link Blue ID and UK User ID) in E-IRB update on a nightly basis from the SAP database, and will be reflected on all active and inactive applications. 

In some cases when a PI has a clinical department that differs from his/her academic department, the wrong department for the study being proposed may display in the PI Contact Info section. There is no known workaround at this time, although the plan is to provide a drop-down box for the Department/Dept. code field for the researcher to make a selection should the default dept. not populate correctly.  These fields, for PI Contact Info, are maintained per protocol and will not affect contact info for that PI on other applications.

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Why does my draft application or previously approved E-IRB application have uncheck-marked sections?

Whenever an update to the E-IRB application template is put into production, it could involve new questions or sections that the researcher has not seen in an existing application.

For previously approved applications, the updated application is triggered when a Modification Request (MR) or Continuation Review (CR) is created. No previously saved data is lost; however, the research investigator will need to verify the information in certain sections of the application, and if applicable, provide supplemental information before submission.

For draft applications (not submitted yet), the application is automatically converted to the newest version so the most current application can be submitted to the IRB for review. No previously saved data is lost; however, the research investigator will need to verify the information in certain sections of the application, and if applicable, provide supplemental information before submission.

If an application has already been submitted, but is not yet approved, the update will not occur until an MR or CR is created on the approved application.


Will an email go to the Principal Investigator (PI) after the Department Authorization (DA) (& if applicable, other selected signees) assurance statements have been completed?

No. With the exception of the email to the DA (& other selected signees, if applicable) that is automatically issued when the PI completes the "Send for Signatures" task, automated emails are only issued at strategic points in the IRB review work flow to communicate IRB reviews and actions to the PI and those individuals designated as a contact (in study personnel details). The researchers are responsible for communicating with each other (outside the system) for other actions required by PI or personnel on the study.

Due to feedback from researchers, a request has been submitted to the IT team to add an automated email notification to the PI when all signatures have been acquired; however, the timeline for implementation of this is undetermined while required features in the system are still under development.

In the meantime, researchers may wish to rely on the "Signatures Needed" folder on the PI Dashboard menu to identify whether an application is awaiting assurance statement signatures (hover mouse cursor over menu title for a tool tip) and/or open the application to determine its progress towards completion.


Navigation and procedural questions:

How do I know when my submission has been approved, or when revisions have been requested?

The PI, and any study personnel designated on the application as "Yes" for 'Is Contact', will receive email notification to log-in to E-IRB to view the application in whatever the current status is.


Will I be able to insert photos or diagrams, or use standard formatting like bold, italics, underline, super/sub scripts in the Research Description text boxes?

No. At this time the technology available does not sufficiently accomodate special text in the text boxes. To compensate for this, attachment buttons have been strategically associated with certain Research Description topics so you can attach documents containing information/formatting not recognized by the text boxes. If you have content that applies to a particular topic of the Research Description, but there is not a corresponding attachment button, please attach the document(s) under Additional Information with a document description helpful in associating it with the applicable topic in the Research Description.


How do I see all my currently approved study documents (e.g., approval letter, stamped informed consent documents, attachments, etc...)?

    • On your Dashboard menu on the left hand side, click on the folder "Approved".
    • In the table displayed, click the protocol number for the application on which you wish to retrieve approved study documents.
    • Under the Application Links menu on the left hand side, select "All Attachments". A pop-up window will list all the documents for the currently approved IRB application. Use the blue down arrow to download/open the document you wish to view.

What do I do if my study personnel does not have a Link Blue account?

If study personnel do not have a Link Blue account they are considered "Non-UK" personnel.

Non-UK personnel who need access to the E-IRB application materials will need to acquire a Link Blue account. To acquire a Link Blue account contact Judi Kuhl at judi.kuhl@uky.edu to request one. Note, requesting a Link Blue account for the purposes of E-IRB access will not necessarily give the individual access to all UK-secure networks; if access to secure networks University-wide are necessary, a Link Blue account will need to be requested at the individual's departmental level.

If non-UK study personnel will not need to access the application materials in E-IRB, it will still be necessary to add the individual for tracking human subject protection (HSP) training. Researchers can add non-UK personnel using the Manage Study Personnel menu option on the Dashboard. See the Video Tutorial in the Link Blue-secure E-IRB Video Library on "Add Non-UK Study Personnel" for specific instructions.

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Do I have to create an application in E-IRB to close my study previously approved external to E-IRB (terminate IRB approval)?

No. If your research meets the criteria for closure, you can submit a request by email (IRBsubmission@uky.edu) for Final Review or administrative withdrawal based on the criteria outlined in the ORI/IRB SOP "Study Closure".


I know I'm listed as study personnel on the study, why can't I see the application?

Note that the selection for "Role for E-IRB access" in the details of a study personnel's listing on the application determine what kind of access the individual will have to the E-IRB application.

If an individual has been designated in a "Reader" role (role Abbreviation = "SP"), that person will be only able to view and navigate through the currently approved application. If the application has not yet received IRB approval, individuals with SP role will not have access to view the application.

If an individual has been designated in an "Editor" role (role Abbreviation = "DP"), that person will be able to view, navigate, and edit the application for any review phase (IR, CR, MR) or 'Other Review", and submit Other Reviews on behalf of the PI.

Of additional importance in study personnel permission settings, anyone with "Yes" for the "Is Contact" question means that individual, in addition to the PI, receives email notifications about IRB activity for the application (e.g., requests for minor revisions, Continuation Review requests, IRB approval issued, etc...). If the individual is assigned as a contact, but has SP role, the individual will receive e-mail notifications about the status of the application but will not be able to edit or see draft versions of the application.

If you are sure the study personnel permission settings are appropriate to enable viewing of the application, please contact Judi.Kuhl@uky.edu with the protocol number and Link Blue ID of the person unable to view the application.

 

For imported applications due at Continuation Review, should I include previously approved materials that are no longer being used because the study is closed to subject accrual (e.g., flyer for advertising, informed consent document)?

Not necessarily. ORI's guidance to-date has been to enter into E-IRB whatever represents the currently approved study (or what you want the next approved version of the study to reflect), and that the entire history of a protocol will not need to be included.  So, if the status of your research is such that consenting new subjects or re-consenting currently enrolled subjects is not necessary, then attaching clean copies of the last approved informed consent document is not required (you can mark whichever attribute under the Informed Consent section that did apply in order to get the check mark for that section, just don't include the attachment). Keep in mind there may be historical materials to include that could support the IRB’s understanding of what the research entailed and/or progress to-date, but a majority of that will likely be included in the Continuation Review materials submitted. 

 

How do I know if my attachment in the Informed Consent Section will get an IRB approval stamp?

When uploading consent/assent document(s), the Document Type you select from the drop-down menu will determine whether an "IRB approval" stamp will be applied to the document upon IRB approval. Attachments that are assigned a Document Type to which an IRB approval stamp applies will be considered the version(s) to be used for enrolling subjects once IRB approval has been issued.

Document Types that do NOT get an IRB approval stamp are:

  • "Highlighted Changes",
  • "Phone Script", and
  • "Sponsor's Sample Consent Form".

If you have a document that does not have an exact match with Document Type, select the closest equivalent and provide clarification in the document Description field available during the upload process.

 

Do I need to re-consent subjects with the informed consent document with the most recent ID# in the "IRB Approval" stamp even though it didn't have revisions?

The ID number in the IRB approval stamp is an internal E-IRB tracking mechanism for associating documents with application cycles (IR, CR, MR), and it has no direct bearing on ‘wrong’ vs. ‘right’ informed consent form (ICF) to use for enrolling subjects.  Each ICF will be assigned a new document ID # whenever an approval is issued regardless of whether revisions to the ICF were made. 

The approval begin date in the stamp is what should be used to identify whether a consent document is the most currently approved version:

  • At CR time, no matter if you revised the ICF(s) or not, a new approval begin date will be applied in the stamp.
  • At MR time, if you revised the consent document it will get a new approval begin date in the stamp; if you did not revise the ICF since the previous cycle, it will retain the same approval begin date.
If you have an unchanged ICF between two MR cycles, it won’t matter which you use for enrolling subjects as they’ll both have the same approval begin date on them (ignore docID#).

Online Live Training Schedule (for E-IRB Application Submissions)

If you would prefer to schedule an in-person training session for a group, please submit a request to Judi Kuhl at judi.kuhl@uky.edu with proposed dates/times.

At a minimum, the online video tutorials and "Known Issues for Researchers" should be reviewed before initiating an E-IRB application (links to both are also available on the E-IRB Log-In page).

 

To join the Tuesday, May 1st, 2pm - 3pm live online training via Zoom
WITH FOCUS ON EXISTING IRB-APPROVED STUDY IMPORTS, use this info:

Join from PC, Mac, Linux, or mobile device: https://uky.zoom.us/j/664998516

Or iPhone one-tap (US Toll):  14086380968,664998516#  or 16468769923,664998516#

Or Telephone:
Dial:
+1 408 638 0968 (US Toll)
+1 646 876 9923 (US Toll)
+1 669 900 6833 (US Toll)
Meeting ID: 664 998 516
International numbers available: https://zoom.us/u/cWfRFpmJX

Or Skype for Business (Lync):
SIP:664998516@lync.zoom.us

 

To join the Thursday, May 31st, 10:30am - 11:30am live online training via Zoom
WITH FOCUS ON EXISTING IRB-APPROVED STUDY IMPORTS, use this info:

Join from PC, Mac, Linux, or mobile device: https://uky.zoom.us/j/794466498
Or iPhone one-tap (US Toll):  14086380968,794466498#  or 16468769923,794466498#
Or Telephone:
Dial:
+1 408 638 0968 (US Toll)
+1 646 876 9923 (US Toll)
+1 669 900 6833 (US Toll)
Meeting ID: 794 466 498
International numbers available: https://zoom.us/u/bnRlCiDP

Or Skype for Business (Lync):
SIP:794466498@lync.zoom.us

 

Additional future training dates to be announced.

Past online trainings:

5/4/17 2-3pm 7/6/17 2:30-3:30pm 9/19/17 10:30-11:30am 4/4/18 10:30-11:30am
5/10/17 10-11am 7/12/17 2:30-3:30pm 9/27/17 10-11am  
5/16/17 10:30-11:30am 7/18/17 10-11am 10/19/17 10-11am  
5/25/17 10-11am 7/26/17 10:30-11:30am 11/1/17 10:30-11:30am  
6/1/17 2-3pm 8/3/17 10:30-11:30am 11/16/17 10-11am  
6/6/17 2-3pm 8/9/17 2-3pm 11/29/17 2-3pm  
6/7/17 10-11am 8/15/17 2:30-3:30pm 12/19/17 10am-11am  
6/14/17 2:30-3:30pm 8/23/17 10:30-11:30am 1/11/18 2:30-3:30pm  
6/20/17 10-11am 9/5/17 2:30-3:30pm 2/6/18 10:30-11:30am  
6/28/17 10:30-11:30am 9/14/17 2:30-3:30 3/6/18 2:30 - 3:30pm  

 

 

Tips and "Technical Help" Doc

  • When you log-in to E-IRB and start a new application, your SAP account information will be the default contact information added to the application. If your work contact information is outdated, or you're not sure what information SAP has, please review and edit your Personal Profile through the UK Employee Self Service web page: MyUK Portal. If your name has changed, you will need to submit a 'Name Change Form' to the Human Resources Benefits Office for entering into SAP. See also the FAQ on this page "How do I change my name and/or contact information in E-IRB?".

  • Do not open more than one session window of E-IRB. If you log-in to E-IRB in more than web browser, or open another E-IRB window to try and view more than one application, there could be synchronization issues with the data that displays as sell as other data-related problems.

  • For some basic technical help on downloading documents from the web using Chrome or Firefox, please review this Technical Help document.

 

 

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