Award Administration

Things to know about in your account

• When the money arrives
  • Cash Transmittal Procedures
• Making Expenditures
  • Allowable and Unallowable Costs
  • Costing Guidelines
  • Expenditure Object Codes | FRS Handbook
  • DAV Procedure | Procurement Cards | DAV FAQ
  • Equipment Purchased with Federal Funds
  • Faculty Effort System | Recruitment of Faculty and Administrative Staff
  • Distribution of Effort & DOE Forms
  • Research Subjects Compensation
  • Subagreements and Consultants on Sponsored Projects
  • Procurement Integrity
  • Cost Sharing / Grant Matching
• Making changes to your account
  • Cost Transfers for Sponsored Projects
  • Journal Vouchers
  • Request for Action/Revision Form (used to process budget revisions)
• Charges that happen automatically
  • Facilities and Administrative Cost Rates
  • Fringe Benefits
  • Hazardous Waste Recharge Fee
  • Tuition for RAs and GAs
• Governing policies
  • OMB Circular A-21 - Cost Principles for Educational Institutions
  • OMB Circular A-110 - Grants and Agreements with
• Institutions of Higher Education
  • UK Business Procedures Manual
  • UK General Accounting Frequently Asked Questions
  • UK Costing Guidelines for Sponsored Projects
  • UK Cost Sharing Policy
  • Tax Status Information
  • OMB A-133 Audit - 2003 | 2004 | 2005 | 2006 | 2007
  • UKRF Financial Statement 2006

Cost Accounting Standards (CAS)

• Disclosure Statement (CASB DS-2)
• Learn about CAS
  • Introduction to Cost Accounting Standards
  • Background: a brief history of CAS
  • How does CAS affect you?
  • When did CAS come into effect?
  • Training Session for Costing and Cost-Sharing Guidelines
• Policies
  • Costing Guidelines for Sponsored Projects
  • Cost-Transfer Policy
  • Service Center/Recharge Operations Policy
  • Cost-Sharing Policy
• Direct and Indirect Cost Subcodes

Issues that come up along the way

• Delegating Fiscal Authority on a Grant
• Documentation/Payment Transaction Needs
• Environmental Health & Safety Checklist
• Hazardous Materials
• Hazardous Substance Plan
• Intellectual Property Policy
• Material Transfer Agreement
• NIH Public Access Policy (Letter for Publishers)
• Overload - Internal/External
• Program Income
• Reimbursement of Travel Expenses

Key offices to contact

• Roles and Responsibilities: Sponsored Projects
• Sponsored Projects Administration
• Sponsored Projects Accounting
• Proposal Development Office
• Office of Research Integrity

Transferring an award in or out of UK?

• Faculty Transfer / Memorandum of Understanding: Departing Faculty
• Equipment Transfer