Research Support Guide

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For questions, email or call:
Judy Duncan (UK Contact) at 257-8286 or Kelley Fountain (Unity Lab Services Contact) at 537-3067.

Research Equipment Managed Maintenance Program

RESEARCH EQUIPMENT MANAGED MAINTENANCE PROGRAM

The Office of the Vice President for Research coordinates the Research Equipment Managed Maintenance Program.  This program’s objective is to provide maintenance of critical research equipment throughout the university at a reasonable cost.  Currently, the office of the Vice President for Research has funds to offset the costs of maintaining shared equipment (see table below), but any piece of equipment can be added to the program for cost-effective maintenance.  The University has partnered with Unity Lab Services, a division of Thermo Fisher Scientific, to reduce and manage maintenance costs associated with scientific and clinical equipment. Unity Lab Services guarantees your costs and provides a comprehensive package of management services along with detailed reports to help Research manage and control equipment repairs.  Key benefits of Managed Maintenance include:

  • Equipment inventory development and upkeep.
  • Equipment management reporting.
  • Reduction and stabilization of costs on a long-term basis.
  • Consistent management of equipment under one Program.
  • Purchase orders and payment for repairs administered by Unity Lab Services.
  • With one call, Unity Lab Services will arrange and track repairs
  • Unity Lab Services will proactively manage covered Periodic Maintenance

The Associate Vice President for Research will review the requests to add equipment and make recommendations on the use of the program resources.  Given the current state budget situation and the large number of requests, the fund may not be able to fulfill all requests at the level of support requested. 

To request a repair to covered equipment, call (859) 537-3067

To be eligible for cost share on the program equipment must either be shared equipment or part of a core facility.

Category

Definition

Cost Share %

1

Core Facility must carry a 4xxxx department number indicating it is overseen by the VP for Research

50%

2

Other Core Facility – Must be a Recharge Center

50%

3

Shared Equipment – used by more than one researcher

50%

4

Single User Equipment

(PI or department pays cost in full and all requests will be added)

0%

NOTE: The Maintenance Program does not support the following equipment with matching funds:

Centrifuges other than ultra-centrifuges, computers, software, research lasers, spectrophotometers, freezers, and clean rooms or equipment whose maintenance cost is under $1000 per year.

Vendor Contact
As equipment is included in Managed Maintenance, Unity Lab Services will contact each service vendor to explain the relationship between Unity Lab Services and University of Kentucky Research and how we will work together to meet your maintenance needs.

Unity Lab Services Personnel assigned to UK
Kelly Fountain, Unity Lab Services Associate Site Manager (859-537-3067 or kelly.fountain@thermofisher.com) will assist in all aspects of program operation, including administration of program equipment inventory, facilitation of repair documentation and invoice payments, liaison between all involved parties, and serving as a resource for questions or issues that may occur.

Unity Lab Services personnel can perform the work on the following equipment:

  • HPLC
  • GC & Headspace
  • UV-VIS & FT-IR
  • Mass spectrometry (LC & GC)
  • Centrifuges
  • Liquid scintillation counters
  • Gamma counters
  • Spectrophotometers
  • Incubators
  • Shakers
  • Water baths
  • Lab Water Systems

The Unity Lab Services personnel can also provide service to equipment that is not under a service contract. If you have equipment that falls into this category – contact Kelly Fountain (859-537-3067 kelly.fountain@thermofisher.com) to have a service rep stop by and evaluate the equipment.

Click here to request equipment be added to the program
This program has an annual reapplication process for all covered equipment.

UK contact for questions: Judy Duncan (257-8286) or jsbear0@email.uky.edu.