Useful Proposal Information

Organizational Info | Fringe Benefits | Facilities & Administration Costs
Budget Escalation | Travel | Codes | Tax Status | Waste Recharge

Name of Applicant Organization:
University of Kentucky Research Foundation

Address of Applicant Organization:
500 South Limestone
109 Kinkead Hall
Lexington, KY 40526-0001
Ph: (859) 257-9420
Fax: (859) 323-1060

The above address should be used for federal proposals.  For packages, the address should be used in the Applicant Organization section and the Authorized Official sections.  For NSF proposals, use the above address in the Place of Performance section.

For non-federal proposals and USPS or Courier delivery use:
109 Kinkead Hall
Lexington, KY 40506-0057
Ph: (859) 257-9420
Fax: (859) 323-1060

Official Authorized to Sign / Legally Bind Applicant Organization:
Kim C. Carter, Associate Director
University of Kentucky Research Foundation
(determine which address to use per instructions above)

Sponsored Projects Accounting / Fiscal contact:
Jennifer Miles, Director
337 Frank D Peterson Service Building
Lexington, KY 40506-0005
(859) 257-3662

Remittance address for checks / Payments:
University of Kentucky Research Foundation
c/o PNC Bank
P.O. Box 931113
Cleveland, OH 44193

Remittance by ACH
Please contact to request bank information for electronic payments.

University of Kentucky Fringe Benefits
Rates Effective 7/1/17 Until Amended

Benefit Faculty Staff

Post Doc

Retirement 10% 10% N/A N/A
Social Security 7.65% 7.65% 7.65% 7.65%
Other Fringe 2.8% 3.0% 0.7% 0.7%
Total Percent 20.45% 20.65% 8.35% 8.35%

A Prorated Amount of Health and Life Insurance
Multi-year projects should project a 3% increase in insurance per year. Amounts shown below are for the '17-'18 year. Estimated Student Health costs for future years are provided in link below.





$2,800/year (estimated)
Employee + Children




Employee + Spouse $783/mo
Employee + Family $922/mo
Life Insurance
Life Insurance $3/month




Health Insurance: Health Insurance for TBN (To be named) positions or where the insurance class is unknown, should be calculated at the full family rate.  Also, personnel are responsible for any additional co-pays required by the insurance provider.  Click here for additional detail.

NIH Salary Cap: NIH Salary Limitation on Grants, Cooperative Agreements, and Contracts: NOT-OD-17-049

Graduate or Undergraduate:  Students who carry certain course loads are exempt from FICA.  However, at the proposal stage, we suggest you include the FICA for all students because student loads are often below the required level. 

Graduate Students:  If graduate student wages are budgeted in a proposal, support for graduate student tuition must also be budgeted (effective 7/1/02).  Graduate student tuition should be budgeted under “Other” direct costs in the proposal budget. 

Graduate Student Tuition:
For 20 hr/week research assistants tuition is summarized here

Graduate Student Health:
Health insurance rates are summarized here.

Facilities and Administration Costs:

Effective 7/1/17 until amended:

Indirect Rates On Campus Off Campus
Research 53% 26%
Instruction 46% 26%
Other 34% 26%
Department of Defense (Contracts only) 55% 28.7%
Agricultural Research 45% 26%

Included in the base: all salaries and wages, fringe benefits, materials and supplies, services, travel and subgrants and subcontracts up to $25,000 of each subgrant or subcontract

Excluded from the base: equipment, capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000

UK: Current Facilities and Administrative Cost Agreement
UK: Facilities and Administrative Cost Policy
UK: Patient Care Rate Agreement
UK: Clinical Trial Agreement Information
NOTE: For Industry Funded Clincal Trials the F&A rate is 28.7% of Total Direct Costs (or 22.3% of Total Cash Received). For further information, click the link above.

Recommended Annual Budget Escalation:
NOTE: Sponsors may limit escalation. Please check sponsor policy and the funding opportunity.
Salaries: 3%
Other Costs: 5%

Travel costs:
Mileage: 53.5 cents per mile
Per Diem Rates:  Reimbursement of Travel Expenses

Hazardous Waste Recharge Rate:
Current rate and GL Accounts to which it applies: Click here

AAALAC Date: 03/19/2015

Accrediting Body: Southern Association of Colleges and Schools (December, 1982)

Age Discrimination Assurance: 4/23/92

ASAP Recipient ID: 2132497

Civil Rights Assurance: filed 6/17/65 (this assurance corresponds to 45 CFR 80)

Cognizant Federal Agency and Contact: Department of Health & Human Services, Arif Karim, Director, Cost Allocation Services, 7700 Wisconsin Avenue Suite 2300, Bethesda MD 20814, Phone: (214) 767-3261

Commercial and Government Entity (CAGE): 5B333

Congressional District: 6th (KY-006)

Contractor's Establishment Code (CEC): 11-011-857H

Cost Accounting Standards DS-2 Approval Date: 1/1/2010 (DS-2)

Data Universal Numbering System (DUNS) Number: 93-901-7877 (aka Dun and Bradstreet number/code) Note: Some applications are requiring a longer DUNS number. Please add zeros at the end as needed (example - 9390178770000)

DHHS Entity Identification Number: 1616033693C4

Entity Identification Number (EIN): 616033693 (aka Tax Identification Number)

European Commission PIC Number: 951954218

Facilities and Administrative Cost Agreement (Date of Most Recent):5/1/2017

Federal Interagency Committee on Education (FICE): 008744-5

Federalwide Assurance Number: FWA00005295 (replaces former IRB Assurance of Compliance Number and is on file with Department of Health and Human Services) 

Federalwide Assurance Number Approval Date: August 28, 2003 

Federalwide Assurance Number Expiration Date: May 30, 2019 

Handicapped Individuals Assurance: filed 6/14/77

Institutional Profile Number (NIH):  2793601

Misconduct in Science: filed 12/18/91 (no longer on PHS checklist)

NSF Institutional Code : 0019893001 (aka NSF Number)

National Center for Educational Statistics (NCES) ID: 157085

North American Industry Classification System (NAICS) code: 611310

Office of Laboratory Animal Welfare (OLAW) Assurance Number: D16-00217 (A3336-01) Animal Care Number

System for Award Management (SAM) registration valid through: 6/28/18

Sex Discrimination Assurance: filed 4/11/77

Standard Industrial Code (SIC): 8221

University of Kentucky | UK Research
Updated July 21, 2017 | Questions/Corrections to Sean Scott