Electronic Internal Approval Form (e-IAF)

The University of Kentucky requires a completed Internal Approval Form (IAF) prior to submission of a proposal for external funding.  The IAF is web-based and allows routing via workflow and electronic signatures.

The IAF must be received by OSPA at least three business days prior to the sponsor’s published deadline.  If the IAF does not meet this internal deadline, the proposal will not be submitted to any external funding agency.  For more detail, read the following memo from the Vice President for Research.


  1. Example of three business days:  If the sponsor has a deadline for electronic proposal submission of 5:00 p.m. on Thursday, May 10 the completed e-IAF is due in OSPA before 8:00 a.m. on Tuesday, May 8.
  2. April 2 is a Monday.  If the sponsor has a deadline for electronic  proposal submission of 5:00 on April 2,  a completed e-IAF must be received by OSPA before 8:00 a.m. on Thursday, March 29.  
  3. A fully executed e-IAF means that the PI, all co-Investigators, applicable chairs, directors and deans or associate deans have certified electronically through workflow in MyUK.  Once the final certification has been made,  the PI and OSPA will be notified by email.

All investigators must have completed the on-line financial disclosure form before a proposal is submitted.  In addition, a new account will not be established until all investigators have completed the disclosure and taken the Conflict of Interest Education Course.

If you have questions about the deadline or would like a training class held for your department/college, please contact Kim Carter, Executive Director, OSPA at 7-9420 or ospa@uky.edu.  If you have questions about completing the form, please contact your College Grants Officer or see information posted on the OSPA website http://www.research.uky.edu/ospa/forms.html.

Please share this information with faculty and staff in your College.

University of Kentucky | UK Research
Updated July 13, 2015 | Questions/Corrections to Sean Scott