UK Resumption of Research Phased Plan Guidance

When will we be at Phase 4 research on campus? (4-2-21)

A university-wide announcement went out April 2, 2021, announcing that PIs with approved Plans can move to Phase 4. See Lisa Cassis' email with full details here. 

 

In Phase 4, what does "research activity up to 100%" mean? (4-2-21)

Phase 4 places us at research activity up to 100% of pre-pandemic levels while continuing to follow CDC and institutional guidelines of 6-ft physical distancing, mask wearing requirements in research workspaces, washing hands and disinfecting workspaces. We understand that the requirement of 6-ft physical distancing may not allow 100% research capacity within your workspace depending on the number of research personnel and space considerations. We encourage you to continue to use staggered work schedules and other measures to stay within our policies and procedures. We will inform you if requirements for physical distancing change. 

If I submitted my Phase 3 and Phase 4 plans with my Phase 2 plan and had them all approved, do I need to resubmit these plans to move to Phase 4? (4-2-21)

If you originally completed, and had approved, your individualized plan/Excel template to include details for conducting research during Phase 4 AND your plan does not involve undergraduates or human participants research, then you may move to Phase 4 on April 2, 2021. 

If your plan DID include undergraduates or human participants research, you will need to submit a revised plan that takes into account the updated guidance in the revised version of the University of Kentucky Resumption of Research Phased Plan. Once your revised plan is approved, you may move to Phase 4. 

   

Are undergraduate or high school students allowed in our research labs? (4-2-21)

Trainee participation in research is outlined according to Phase and is focused on working safely while advancing the research mission, minimizing risk to all personnel. Additional information can be found on page 10 of the updated University of Kentucky Resumption of Research Phased Plan

Phase 4: High school students or other volunteers are only allowed during Phase 4 with specific pre-approval of the OVPR. Please see next FAQ. Justification is required for specific undergraduates to participate in research during Phase 4, so that health and safety is maximized and the research mission is protected. Prioritization should be given to undergraduates taking research course credits for degree completion. Including undergraduates in the research plan should take into consideration training needs that would place personnel in close proximity for extended periods of time. However, PIs may choose not to include undergraduates in their research plans due to increased risk to research personnel in the workspace. If students feel unsafe, they should be allowed to opt out of on-site research activities and will be provided alternative learning opportunities. 

Undergraduates involved in research are required to be re-tested prior to initiation of work. 

Special considerations: Undergraduates can participate in human participants research if safety concerns are addressed adequately in the PI’s plan. However, undergraduate participation in COVID-related research in general should be excluded, but exceptions will be considered if risk is adequately mitigated. 

PIs who are willing to have undergraduate students in their research spaces must include them in their approved Resumption of Research Plan and justify their selection (course/graduation requirement, etc.). 

Because in Phase 4, undergraduate students are required to be re-tested for COVID-19 before coming into research workspaces, PIs and/or supervisors should require proof that the student completed the test. This could be in the form of a copy of the scheduled appointment, a verification note from the testing site if provided upon request, or being shown the email transmission that the test result is ready. This verification should not include the test result, because this is protected information. If the student tests positive, then UK Health Corps will inform the student who will be moved to isolation. The student is responsible for interfacing with the PI as to next steps. Students working in labs should be tested no more than 7-days prior to the start of the work in the lab. For more information related to student testing visit: https://www.uky.edu/coronavirus/students/testing-screening-and-tracing 

How can I include high school students or other volunteers in my work? (4-2-21)

Please note that even though we are moving to Phase 4 of our resumed research, until further notified, high school students or other volunteers are not permitted in research and creative workspaces. If you wish to include high school students or other volunteers in your research and creative work, you must request pre-approval in your revised PI plan. Pre-approval requests should be sent to the Office of the Vice President for Research at research-covid@uky.edu. Following pre-approval, your plan will go to the Associate Dean for Research for final approval. 

How do I verify undergraduates have been re-tested for COVID-19 prior to starting work in my lab in order to comply with the resumption plan? (4-2-21)

Because in Phase 4, undergraduate students are required to be re-tested for COVID-19 before coming into research workspaces, PIs and/or supervisors should require proof that the student completed the test. This could be in the form of a copy of the scheduled appointment, a verification note from the testing site if provided upon request, or being shown the email transmission that the test result is ready. This verification should not include the test result, because this is protected information. If the student tests positive, then UK Health Corps will inform the student who will be moved to isolation. The student is responsible for interfacing with the PI as to next steps. Students working in labs should be tested no more than 7-days prior to the start of the work in the lab. For more information related to student testing visit: https://www.uky.edu/coronavirus/students/testing-screening-and-tracing 

Can I mandate that my employees or research participants have a negative COVID-19 test before returning to work or participating in an on-going research study?

No, you may not implement COVID-19 testing requirements that are beyond what the university and UK HealthCare requires. Please see below for details on how to schedule an optional employee test. 

Free COVID-19 testing is now available, though not required, to UK campus employees who are working on site. If you would like to be tested, please schedule a test. 

If you are experiencing symptoms of COVID-19, do not come to a testing location.  Instead, you should immediately contact your health care provider. 

Visit this link to schedule a test and view employee testing FAQs. If you have any questions, please email healthcorps@uky.edu.

What do I do if one of my staff tests positive for COVID-19?

Department management should ask the employee to notify UK Health Corps healthcorps@uky.edu. Please see below for more information that went to employees on August 14, 2020.

All campus employees who come to campus for any reason will be required to participate in a daily COVID-19 screening, seven days a week. HealthCare employees will continue to follow the daily screening process currently in place. 

This screening is not only a means to keep our community safe, but another way for you to be mindful of your symptoms. Completing the required screening quick and easy; it takes less than 5 seconds if you don’t have symptoms. In some cases, it takes less than 60 seconds if you’re reporting symptoms.

If individuals indicate they have no symptoms or known exposure, they will be free to continue with their daily schedules. Employees who indicate they are experiencing symptoms or have had exposure to someone who has tested positive will be asked to remain home and monitor their symptoms. They also will receive support from the UK Health Corps. Students will follow the same protocols. 

Additional important instructions:

  • Employees who have received approval to work fully remotely need to update their work location in myUK Employee Self Service. Employees who update their work location as remote in myUK will be excluded from the daily screening notifications.
  • Individuals who will work on-site at any frequency must complete the daily screening and will be reminded every day. Employees who fail to complete the screening after three consecutive days will appear on a report sent to their supervisors. Supervisors should use this report to recommunicate the daily screening expectation with their employees, identify any barriers to completing the screening, resolve those barriers and coach the employees to complete the screening daily.
  • Employees who fail to complete the daily screening for five consecutive days will appear on a report sent to the appropriate senior leader.

If business officers anticipate employees in their colleges/units will not have access to the technology (smart phone/computer) to complete the daily screening before coming to work, a paper-based alternative is available. UK Health Corps can provide this by request at healthcorps@uky.edu.

All self-reported symptom information will be kept private. At the same time, the university health care system and Wild Health are required to report positive cases to the Kentucky Department of Health.

If you are not receiving the daily screening emails:

Gmail customers (g.uky.edu), check to make sure your screening emails are not in your UK Office 365 inbox. Steps on how to access your inbox can be found here. If they are not being delivered to an inbox that you prefer, you can set up mail forwarding in Office 365 and Gmail.

If you are still not receiving the daily screener emails or text/sms, please contact Information Technology Services at 859-218-HELP (4357) or 218help@uky.edu.

If you have general questions about the daily screener, please email healthcorps@uky.edu or call 859-218-SAFE.

More information can be found at https://www.uky.edu/coronavirus/do-your-part/screening.

What leave options are available to myself and/or employees if we test positive for COVID?

If you are not well enough to work – whether at your normal work location or remotely – you should request sick leave, or Temporary Disability Leave (TDL). If you are unable to work due to the care of a sick family member, you should request sick leave.

Is daily screening for research participants and campus employees required?

Screening questions that address how a research participant is feeling are required. Guidance from ORI regarding screening research participants can be found in these FAQs.

All campus employees who come to campus for any reason will be required to participate in a daily COVID-19 screening, seven days a week. HealthCare employees will continue to follow the daily screening process currently in place. 

This screening is not only a means to keep our community safe, but another way for you to be mindful of your symptoms. Completing the required screening quick and easy; it takes less than 5 seconds if you don’t have symptoms. In some cases, it takes less than 60 seconds if you’re reporting symptoms.
 
If individuals indicate they have no symptoms or known exposure, they will be free to continue with their daily schedules. Employees who indicate they are experiencing symptoms or have had exposure to someone who has tested positive will be asked to remain home and monitor their symptoms. They also will receive support from the UK Health Corps. Students will follow the same protocols. 
 
Additional important instructions:

  • Employees who have received approval to work fully remotely need to update their work location in myUK Employee Self Service. Employees who update their work location as remote in myUK will be excluded from the daily screening notifications.
  • Individuals who will work on-site at any frequency must complete the daily screening and will be reminded every day. Employees who fail to complete the screening after three consecutive days will appear on a report sent to their supervisors. Supervisors should use this report to recommunicate the daily screening expectation with their employees, identify any barriers to completing the screening, resolve those barriers and coach the employees to complete the screening daily.
  • Employees who fail to complete the daily screening for five consecutive days will appear on a report sent to the appropriate senior leader.

If business officers anticipate employees in their colleges/units will not have access to the technology (smart phone/computer) to complete the daily screening before coming to work, a paper-based alternative is available. UK Health Corps can provide this by request at healthcorps@uky.edu.

All self-reported symptom information will be kept private. At the same time, the university health care system and Wild Health are required to report positive cases to the Kentucky Department of Health.

If you are not receiving the daily screening emails:

Gmail customers (g.uky.edu), check to make sure your screening emails are not in your UK Office 365 inbox. Steps on how to access your inbox can be found here. If they are not being delivered to an inbox that you prefer, you can set up mail forwarding in Office 365 and Gmail.

If you are still not receiving the daily screener emails or text/sms, please contact Information Technology Services at 859-218-HELP (4357) or 218help@uky.edu.

If you have general questions about the daily screener, please email healthcorps@uky.edu or call 859-218-SAFE.

More information can be found at https://www.uky.edu/coronavirus/do-your-part/screening.

What procedures should we follow for on-site monitoring of clinical trials and industry sponsored projects?

Remote monitoring should be utilized whenever possible. When on-site monitoring is required in CCTS facilities and other UK clinical trial spaces, please follow these procedures.

Scheduling: Monitor visits utilizing the CCTS and other areas of campus must do the following: 

  • Schedule the visit with the appropriate staff member(s) at least 1 week prior to the visit. The staff will confirm that a location is available. If space is not available, the study team will be responsible for locating a space in which social distancing can be maintained for the visit and notifying the staff. Visits occurring within less than a week’s notice will NOT be accommodated. 
  • The study team must contact the external monitor 1 day prior to the visit to screen using the survey below. If the visit is not going to occur due to the screening the staff must be notified immediately. 
  • The monitor must wear a mask. The monitor or study team will be responsible for providing all PPE. 
  • A time will be scheduled for the monitor to meet with staff member(s). The monitor should have all questions prepared to limit the amount of time of the face-to-face interaction. Anything that is able to be addressed remotely should be done that way. 

Screening: External monitors will be screened 1 day prior to their visit using the following survey by the study team member scheduling the visit. The screening must be documented. A “yes” to fever or any 2 of these questions will require further information and referral to a health care provider and their monitoring visit will be rescheduled. 

  • Do you have a new cough unrelated to seasonal allergies?
  • Do you have new muscle aches or pains?
  • Do you have new shortness of breath?
  • Do you have a sore throat (not associated with seasonal allergies)?
  • Have you had new onset vomiting or diarrhea?
  • Do you have a fever of 100.0 or greater?
  • Have you experienced chills with a fever recently?
  • Have you experienced a loss of taste or smell?

On the day of their monitoring visit, the monitor will be screened upon arrival at the CCTS or other UK facility. In the CCTS facility the front desk registrar will complete the RedCap survey for the monitor and record their temperatures on this document.  Anyone with a temperature of 100.4 degrees or higher will be escorted out of the center and will be referred to their personal physician and will not be allowed to complete their visit. 

If screening is approved, the study monitor will be escorted to the visit location and provided with all documents for the monitoring visit. The study team should provide the monitor with contact information in the event that they need something. The CCTS staff will come at their scheduled time to address any questions the monitor may have. The monitor will need to be prepared at the scheduled time. Many CCTS staff are working remotely and their office space has been reassigned. Therefore, they will need to limit their time on campus. 

At the conclusion of the visit the monitor should wipe down the binders and leave them in room. The CCTS staff will retrieve them and store them for 72 hours prior to accessing them in order to prevent the possible spread of COVID. Please note that any issues needing to be addressed that require accessing the binders will be delayed until after the 72 hours. 

What process did we go through to plan UK's resumption of research?

The VPR commissioned a working group (see composition below) April 21 on the development of a plan and process for phased resumption of research, with public health and safety as top priorities during any Phase of resumed research.

The following were guiding principles to resuming research activity that will be followed during each Phase:

  • Social distancing, defined as 6 feet separation of distance between individuals, should be employed when performing all research activities and during each phase. Social distancing (physical distance) supersedes percent activity within any one phase.
  • Appropriate Personal Protective Equipment (PPE), consistent with UK guidelines, should be available and employed within each Phase.
  • Performing remote research activities, whenever possible, should remain as the first-choice option for all research personnel throughout these phases until further notified.

Feedback on the draft plans developed through this process was obtained from a variety of stakeholders, including Deans and Associate Deans for Research within each College (who are encouraged to share this with faculty and staff), President of the Graduate Student Congress, Faculty Senate Committee on Research, Postdoctoral Program Oversight within the Graduate School, Provost Office and others. This feedback was discussed and assimilated within the plans, which were then sent through the Emergency Operations Center for implementation.

Resumption of Research Working Group:

  • Linda Dwoskin (Associate Dean for Research (ADR), Pharmacy, Chair)
  • Jim Geddes, ADR, COM
  • John Balk, ADR, COE
  • Bob Houtz, ADR, CAFE
  • Teresa Waters, ADR, Public Health
  • Betty Lorch, ADR, A&S
  • Lisa Cassis, VPR
  • Martha Peterson, EOC Rep
  • Jill Kolesar, COP (clinical research)
  • Nancy Schoenberg, AVPR, CHET Director (community research)
  • Doug Andres, faculty, COM (basic research)
  • Rodney Andrews, CAER Director
  • Baron Wolf, Research Data and Administration
  • Helene Lake-Bullock, ORI, human subjects
  • Bernie Doerning, DLAR Director
  • Brandy Nelson, EHS
  • Gus Miller, Facilities
  • Jeff Sullivan, HR Business Partner
  • Bill Stoops, Director, CRSO
  • Susan Cantrell, faculty, Education
  • Anthony Faiola, ADR, Health Sciences
  • Allison Walters, staff, COM
  • David Kinsella, Legal    

Does this “resuming research” planning process impact remote work?

No. All research that can be done remotely, should continue to be done remotely. We encourage you to continue to advance your research programs through remote work to the greatest extent possible, and this will continue during the early phases of resuming on-campus research activities.

 

How should we prepare for disruption to our on-campus research programs?

Develop a communication plan to assure that you and your laboratory staff are able to communicate over research operations. Suggestions include creation of an emergency call sheet that has contact information for all laboratory members, designating a point of contact for various research-related activities, delineating modes of interactions for research purposes (e.g. remote meetings) and creating a group text. 

Identify research operations that must continue (e.g., special care for animals, cell culture maintenance or on-going experiments), and identify who will be responsible for performing those activities (teams identified with back-up plans). This is especially important for ongoing animal experiments to assure investigators are responsible for animal care that is outside of DLAR personnel responsibilities.

Here is a helpful checklist of items to consider for temporary cessation of lab activities (pdf, 5 pages)

What is considered essential research?

View the definition of essential research here.

Essential research from the perspective of social, behavioral, public health and data science research leaders

4-16-20 (Tom Kelly, Betty Lorch, Teresa Waters, Jeff Talbert, Ellen Hahn, Nancy Schoenberg)

Definitions: Social, behavioral, public health and data science research should be considered essential when it is conducted with consideration of the health and safety of participants, communities and/or populations, or if discontinued would adversely affect patient care (e.g., work that provides services to victims of domestic violence or individuals diagnosed with PTSD).  By nature of its short- and long-term impact (oftentimes for vulnerable populations) social, behavioral, public health and data science research that can be conducted in a manner that protects the safety of staff and study participants (i.e., remote data collection) should continue, even if it is not deemed as essential.  As such, investigators are strongly encouraged to employ workarounds that protect and serve research participants and communities but do not expose them to in-person or other risky encounters. As in clinical trials, the balance between risk and benefit must be evaluated. Research that represents a potential risk to the health of participants, researchers, or the population overall that is not essential has been or must be paused for the present time.

Processes: To assess risk of exposure, investigators are carefully reviewing their on-going projects and assessing whether continuing with the same practices would pose a risk of infection to research participants, staff, or the overall population. If risk is present, the decision becomes whether to pause the entire operation or develop a workaround.

Operations/work arounds: Modifications to protocols include discontinuing in-person or group research activities by (1) conducting the work remotely  (i.e., focus groups using Zoom technology; administering telephone interviews rather than in-person interviews; (2) developing new self-report procedures  (e.g., mailing participants blood glucose self-testing machines); and (3) using new approaches (generally online platforms that are technology-focused like mechanical Turk, etc.).

Examples: A project that uses in-person home interviews has switched to using phone or video interviews. A project that undertook in-person biometric data collection now sends an A1C self-testing machine via delivery to each participant, along with specially created instructions for low literacy populations, and two follow up phone calls.

Challenges:

  • Some essential COVID-19 related projects are unable to be done remotely (e.g., contact tracing).
  • Some of these technologies that are useful in risk reduction are less available to the populations of focus (rural or low socioeconomic status populations with limited broadband).

The costs and availability of such workarounds may be extensive. For example, mailing individual A1C machines will cost approximately $100 per person, an expense that is not covered in the grant.

General Guidance

What is the latest guidance on research-related travel?

Due to the uncertainty of the impact of COVID-19, international travel for official University travel is suspended until further notice, and domestic travel is strongly discouraged.  

Exceptions to this can be requested if the need to travel is considered essential to the University’s mission:

  • Exceptions to international travel must be requested through the International Center’s Risk Analyst.
  • Exceptions to domestic travel must be approved by Deans and unit heads.

UK’s international travel requests are reviewed by a subgroup of the International Health, Safety & Security Committee, and final approval is ultimately granted (or not) by the Provost. Although travel to the US is less complicated than it was earlier in the pandemic, international travel is still extremely complicated. The logistical issues around pre-departure testing, quarantine and isolation, border closures, and re-entry testing are changing almost weekly, and they aren’t necessarily changing for the better at the moment, unfortunately, due in part to the new variants spreading in Europe and elsewhere. We also haven’t seen any provisions thus far for people who have been vaccinated. Travel restrictions that governments are implementing still apply equally regardless of your vaccine status.

Learn more: https://www.uky.edu/ufs/travel-services 

 

What Personal Protective Equipment (PPE) will be provided?

Purchasing has provided information about the free Wellness Kit for students; the 2 free, reusable cloth masks for faculty and staff; ordering disposable masks and hand sanitizer; cleaning kits; plexiglass; and signage. Learn more

What about short-term visitors from another country?

No short-term visitor from outside the U.S. may come to campus from any country or region under a CDC Warning Level 3 unless they self-isolate for 14 days after arriving in the U.S. and before coming to campus.

Per the Department of State's most recent guidance (dated March 13, 2020), university sponsors are urged to either cancel their J-1 exchange visitor programs altogether or defer their start dates to a date past the current 60-day suspension period. Therefore, UK's International Student & Scholar Services office recommends the following:

All requests to invite a J-1 exchange visitor should include a start date no earlier than July 15, 2020 until further notice. Updates will be posted as the situation changes. Keep in mind that a July 15 start date will allow for entry into the U.S. up to 30 days before or 30 days after that start date. However, a scholar cannot receive payment from UK until the start date on their DS-2019. 

Per university policy, all other international visitors on campus (e.g. guest speakers, lecturers, etc.) are also included in this requirement.

How can I replace PPE that I donated?

If your department donated Personal Protective Equipment (PPE) to the University of Kentucky Hospital to assist with potential patient care needs and you need to replace items donated by your area, please contact the UK Supply Center and they will work with you to replace them with like items on a one for one basis. The items will be provided free of charge.

The UK Supply Center may be contacted by email at UKSupplyCenter@email.uky.edu. Please note the Supply Center can only replenish like items on a one for one basis. For example, if you donated gloves you can’t replace them with masks, only gloves. Depending on quantities involved, the Supply Center may only be able to provide partial replenishment at this time with remainder at a later date as supplies become available. If the items you donated are not in stock in the Supply Center these items will be ordered for you. 

What research-related work or required training can be done remotely?

  • Consider using remote work time to draft manuscripts, develop new or revised grant proposals, perform literature reviews, develop or edit dissertation drafts, etc.
  • Use this time to review and update protocols such as IRB, IACUC, IBC, or to create new ones for upcoming studies.
  • Develop standard operating procedures for methods and equipment in your laboratories.
  • Consider assigning research-related reading to your trainees and staff and have online discussions of results and their implications towards your research.
  • If you are in a research area relevant to COVID-19, develop ideas towards combating the virus in any way possible and share those with others in the field.
  • Take this opportunity to complete online training. Here are some suggestions:
    • Responsible Conduct of Research (RCR): As a land-grant public institution of higher education, and as a research intensive (R1) university where research is part of our academic mission, it is imperative that we promote and maintain an environment that encourages the ethical and responsible conduct of research. Since much of our research is supported by either taxpayer dollars or through donations to private funding agencies, we are obligated to conduct research with the highest level of integrity, and that instills public confidence in our findings. To help us achieve and maintain these goals, we will be initiating several activities, resources and training to promote the responsible conduct of research.

      To ensure a baseline knowledge of ethical research practices, the Office of the Vice President for Research is implementing a new web-based Responsible Conduct of Research (RCR) course through the Collaborative Institutional Training Initiative (CITI). The training is required for UK research eligible employees and includes appropriate supervision of personnel, ethical research practices and procedures and appropriate maintenance of research data and resulting publications. The CITI online courses consist of 6 modules, in addition to a brief instructional module. These modules are distinct from those that are required, for example, for human subjects research. All research eligible employees at UK must complete the basic course and refresher course annually. The modules are as follows:  mentoring, peer review, research misconduct, conflicts of interest, data management, and reproducibility: https://www.research.uky.edu/responsible-conduct-research
    • Human Subjects Protection: The University of Kentucky's Human Subject Protection (HSP) training requirement, requires all study personnel conducting research involving living human subjects, or data or biological specimens derived there from, to be trained in the protection of human subjects initially and complete refresher training every three years. We also offer additional optional courses ranging from “Advanced Issues in Informed Consent” to “Research with Persons who are Socially or Economically Disadvantaged.” For more information, please go to the ORI Human Subjects Protection (HSP) Training FAQs.
    • Electronic Lab Notebook (LabArchives): LabArchives® electronic research notebook is UK-supported, multidisciplinary and designed to help improve research documentation. Please visit this ORI link for a Quick Start Guide, FAQs and tutorials: https://www.research.uky.edu/responsible-conduct-research/labarchivesr-uk
    • Laboratory Safety: https://ehs.uky.edu/classes/classes_ohs_0001.php#annual_refresher
    • Animal ResearchIACUC Continuing Education (pdf)
    • DLAR Training Page: https://www.research.uky.edu/division-laboratory-animal-resources/training
    • Bayh-Dole Training – Intellectual Property 
      This online training is required for all new employees (after 2/1/2020) and ALL current employees who are working on federally sponsored grants and contracts. If you haven’t taken your Bayh-Dole training or need to confirm you have completed it, log into “myUK Learning” within the myUK portal (pdf instructions)

Should all research-related meetings be canceled?

All in-person meetings, such as laboratory meetings or other modes of interacting regarding research should move to an online format such as Zoom (https://www.uky.edu/elearning/zoom).

How can I decontaminate my workspaces?

Housekeeping/custodial groups will be cleaning high-touch surfaces in common areas such as doorknobs, light switches, elevator buttons and handrails. Cleaning of high-touch surfaces in labs, offices, and other similar areas that will not be cleaned by housekeeping can be cleaned by individuals following CDC guidelines and the EPA's approved disinfectants list.

Will package delivery continue?

Inbound Deliveries of Parcels to University Departments 4-2-20:

  1. All mail will be delivered to the address listed on packages/envelopes.
  2. If a department is open and available to receive deliveries under normal business operations, please utilize normal business processes for your orders and deliveries.
  3. For buildings that are closed, or where employees are working remotely and are unavailable to receive shipments, orders may be shipped to the University Post Office for pickup. The address is:

    UK Distribution Center and Bulk Mail
    1247 Versailles Road (SRM Location Code BULK)

    Departments utilizing this option should coordinate package pickup directly from the center, phone (859) 257-6370. Any inquiries for deliveries through the Bulk Mail Center can be made to Kevin Keeling, Supervisor Distribution, phone 257-6370, email kevin.keeling@uky.edu or Tim Gentry, Postal Services Manager, email twgent1@email.uky.edu.

    Note: No chemicals or other hazardous materials should be delivered via this option.
  4. If a building is closed, departments are to place information on the door notifying parcel companies to take any delivery to UK Distribution Center and Bulk Mail, 1247 Versailles Road. It will be up to delivery company policy whether they take the package to Bulk Mail or return it to the sender.
  5. Bulk Mail at 1247 Versailles Road is accepting re-routed packages.
  6. All packages for the University Hospital, zip code 40536 will continue direct delivery to their respective healthcare buildings under normal business procedures.
  7. For the above options, departments should closely follow tracking information as provided by shippers to monitor delivery status.
  8. If none of the above options meet a department’s need, contact the Purchasing Division at SRMHelp@uky.edu or UKPurchasing@uky.edu for guidance. Departments can also direct other procurement questions as needed to either email for assistance.

Will the loading dock in my building be operational?

Loading docks with the zip code 40536 (Medical Center, including the HKRB dock) will continue direct delivery to their respective buildings and locations. This includes delivery of research-related gasses and other materials. The dock will have limited staffing and we will post more details on the hours when they become available. We ask that labs ramp down their research and not order additional materials to start more experiments. However, ongoing orders of supplies will be delivered. It is up to the individual labs to monitor your ordering and shipping needs and be available to receive perishable items. 

All other docks in campus buildings will be operating based on the plans of the building owner (college or unit). We recommend you check with your college leadership (Associate Dean for Research) to find out how operations for your specific college and building will occur for research-related deliveries.