Equipment Managed Maintenance Program

The Office of the Vice President for Research coordinates the Research Equipment Managed Maintenance Program.  This program’s objective is to provide maintenance of critical research equipment throughout the university at a reasonable cost.  Currently, the office of the Vice President for Research has funds to offset the costs of maintaining shared equipment, but any piece of equipment can be added to the program for cost-effective maintenance.  The University has partnered with Unity Lab Services, a division of Thermo Fisher Scientific, to reduce and manage maintenance costs associated with scientific and clinical equipment. Unity Lab Services guarantees your costs and provides a comprehensive package of management services along with detailed reports to help Research manage and control equipment repairs.  Key benefits of Managed Maintenance include:

  • Equipment inventory development and upkeep.
  • Equipment management reporting.
  • Reduction and stabilization of costs on a long-term basis.
  • Consistent management of equipment under one Program.
  • Purchase orders and payment for repairs administered by Unity Lab Services.
  • With one call, Unity Lab Services will arrange and track repairs
  • Unity Lab Services will proactively manage covered Periodic Maintenance

The Associate Vice President for Research will review the requests to add equipment and make recommendations on the use of the program resources.  Given the current state budget situation and the large number of requests, the fund may not be able to fulfill all requests at the level of support requested. For the latest information about the use of VPR funds, see here: Equipment Memo from Dr. Cassis FY16 (pdf).

To request a repair to covered equipment, call 859-321-7225 or 502-544-0445. 

Category Description VPR Pays Department Pays
1 For any service center that has an annual rate sheet approved in Sponsored Projects Accounting 50% 50%
2 Equipment used by several researchers, not in service or recharge center 40% 60%
3 Equipment dedicated to a single researcher - not shared 0% 100%

Note: The Maintenance Program does not support the following equipment with matching funds:

Centrifuges other than ultra-centrifuges, computers, software, research lasers, spectrophotometers, freezers, and clean rooms or equipment whose maintenance cost is under $1000 per year.

Vendor Contact 
As equipment is included in Managed Maintenance, Unity Lab Services will contact each service vendor to explain the relationship between Unity Lab Services and University of Kentucky Research and how we will work together to meet your maintenance needs.

Unity Lab Services Personnel assigned to UK

Katherine Petter, Site Manager, 502-544-0445 or or Marlene H. Wireman, Associate Site Manager, Unity Lab Services, 859-321-7225 or will assist in all aspects of program operation, including administration of program equipment inventory, facilitation of repair documentation and invoice payments, liaison between all involved parties, and serving as a resource for questions or issues that may occur.

Unity Lab Services personnel can perform the work on the following equipment:

  • HPLC
  • GC & Headspace
  • UV-VIS & FT-IR
  • Mass spectrometry (LC & GC)
  • Centrifuges
  • Liquid scintillation counters
  • Gamma counters
  • Spectrophotometers
  • Incubators
  • Shakers
  • Water baths
  • Lab Water Systems

The Unity Lab Services personnel can also provide service to equipment that is not under a service contract. If you have equipment that falls into this category - contact Katherine Petter, 502-544-0445 or, or Marlene Wireman, 859-321-7225 or, to have a service rep stop by and evaluate the equipment.

Click here to request equipment be added to the program
This program has an annual reapplication process for all covered equipment.

UK contact for questions: Nancy Ison (257-1116) or