Why is RCR training mandated?
“As a public institution of higher education, public confidence in the responsible conduct of research (RCR) by faculty, staff and students is critical. We must promote and maintain a culture that is supported by an infrastructure that educates and assists in the ethical conduct of research.”
Lisa Cassis, PhD
UK Vice President for Research (VPR)
What is required?
As stated in an email from the VPR, May 23, 2022, all research-eligible UK personnel and graduate students are required to adhere to the RCR in-person training mandate in addition to the online RCR course. (View the announcement here.)
Once the initial RCR Basic online course requirement has been met, the following is required biennially:
- UK CITI RCR Basic (Refresher stage) online course which consists of two modules of your choice.
- One, one-hour-long in-person RCR training session
How do I access the in-person training session/discussion?
After completion of the initial stage of the RCR Basic course, you will register and attend an RCR in-person training/discussion session for RCR credit at UK.
The in-person training/discussion sessions will be offered in-person or via Zoom by designated trainers and ORI staff members.
See scheduled training events [HTML]
Who needs to complete the in-person training/discussion?
The mandatory RCR training applies to all full-time faculty, staff, graduate students or trainees (undergraduates, postdoctoral fellows, visiting scientists) who participate in research or creative work. This mandate also includes any individual supported in part or fully through research funding, grants and contracts.
When is the deadline to complete my first in-person training/discussion session?
Required personnel and students must complete the in-person training/discussion requirement by May 31, 2023.
What are incentives for becoming an RCR trainer?
- You are helping to educate and prevent research misconduct at the University.
- You are helping to improve a safe working environment at the University.
- You are helping your colleagues fulfill a requirement.
- You are helping your college maintain compliance with the RCR mandate.
- You may be presented with opportunities for leadership, service, or governance at the University.
- You may add your service to your curriculum vitae and annual performance evaluation.
- You automatically receive credit for the training.
- You learn from the discussions among the attendees.
How can I become a designated trainer?
- Complete this form, indicating whether you are willing to train outside your unit and/or to be the designated trainer for your college.
- Once received, an ORI RCR team member will reach out to you
- The ORI RCR team will add you to the RCR Train the Trainer Teams channel for you to access tools to guide you as a trainer.
What is the time commitment for a trainer?
Each session will have the following elements:
- CHOOSE curriculum (see Cases below)
- DECIDE the number of sessions/format
- SECURE a location/link
- SELECT registration method (ORI RCR Team can help)
- ADVERTISE to your area(s) (Can be added to the RCR Events page)
- FACILITATE the session(s) (ORI RCR Team provides the instructional guides)
- SUBMIT the attendance (via the ORI RCR provided form)
*Preparing for the session will take additional time outside of the one (1) hour interaction.
What are the training session requirements?
- The session must be at least one (1) substantive contact hour.
- Must discuss at least two (2) different case topics from the pre-approved cases or approved external resources.
- Attendance must be taken and submitted.
How do I get an external resource approved?
- Prior to conducting the training session, submit a brief description of the content to RCR@uky.edu (subject heading “Biennial RCR in-person training”)
- You will receive an email stating whether the cases are approved.
- If approved, you may move forward with your session.
- If not approved, please choose from the pre-approved cases.
*If approval is not acquired prior to the session, the attendees will not receive credit.
Where do I find the list of individuals in my area that need the training?
Email email@example.com for a list of RCR-required individuals in your area.
How do I set up a training/discussion session?
- Decide if your session(s) will be in a physical location and/or via Zoom.
- Schedule a room and/or create a Zoom meeting to get the link needed to access the training.
- Contact firstname.lastname@example.org for a registration link. (The required information in the form is the required information needed to log the training completion.) *It is recommended that the session be capped at 25 to facilitate discussion. If you would like a different cap, please indicate this in the email.
- Send an email to the RCR-required individuals in your area offering your session.
- Email email@example.com with your session details to be added to the internal calendar.
What do I need to do to prepare for the session?
- View/choose 2 cases from different categories from our webpage. (If using an external resource, please see instructions above.)
- Each video is secured, you will need to log in to view the video using your linkblue ID and password.
- Access/read the instructional guides for the videos you chose if using cases from our pre-approved library.
- If you choose to use the registration form provided by the ORI RCR team, the day before your training session, or when you have reached the capped number of attendees, Jen Hill will send you an Excel spreadsheet with the registered attendees so that you may send out a meeting invitation.
- If you have a low number of registrants, and you are willing, please email firstname.lastname@example.org to post the session on the RCR Events page to offer the session to the general UK Research public.
How do I facilitate the training/discussion session?
- You will need to verify that each registrant attended the session (ex. use the provided registration list as a checklist). Submission of attendance indicates you are verifying each individual attended.
- If you are using an intro, (provided by the ORI RCR team) you will present those slides.
- When you are ready, you will present the cases.
- At the end of each case, there are discussion questions. You will facilitate discussion, with audience participation, using the questions provided for each case.
Sample session format:
- Case Study
- Review Questions
- Audience-led discussion or follow-up questions
- Review core concepts, provide feedback & additional resources
How do I submit the list of attendees for them to receive credit for the training/discussion?
- Using the registration spreadsheet provided or the template provided (all fields must be completed electronically), you will submit via the submission form.
*Submission of the attendance list indicates you have verified each individual attended.
Fields that must be present in order for attendees to receive credit:
- First Name,
- Last Name,
- UK ID
- linkblue ID
- Date Completed
- There is a survey once you have submitted the form. This is not required but would be appreciated to help us improve the program.
When do the sessions need to be completed?
While this will be ongoing as new individuals are added to the requirement, the initial stage of the requirement will be complete as of May 31st, 2023 when everyone listed as RCR-required will need to have training completed.
Once the initial stage is complete, the sessions should be offered so those that are due for training may have the option.
What are best practices?
- Limit each session to 25 participants to facilitate discussion
- Zoom meetings: require that participant cameras are on
- Choose a couple of backup cases to present if time permits.
- Utilize instructional guides provided by the ORI RCR team
- Utilize active learning to facilitate discussion, rather than lecture.
- Guide to appropriate approach by prompting discussion and involving the audience
- Prompt with follow-up questions provided by the ORI RCR team
Conflict of Interest
Safe Work Environment
More Safe Work Environment scenarios coming soon!