COVID-19 Updates

For information related to research at the University of Kentucky and COVID-19, please visit the Resources for Researchers tab on the Vice President for Research’s website at

The Office of Sponsored Projects Administration (OSPA) will continue to perform all of our current services for proposal submissions, award review and negotiations, account setups and modifications and post-award approval. Even if personnel are working remotely, they will continue to be available by email and phone, and our main line (859-257-9420) will remain open during OSPA's normal office hours. 

All updates related to sponsored projects and COVID-19 will be available on this page. Please visit for the latest University-wide coronavirus (COVID-19) updates and for the latest information from the Office of the Vice President for Research. 

Please contact your Research Administrator or College Grant Officer if you have specific questions regarding a proposal you are submitting or your current award.

OSPA is monitoring the release of information related to COVID-19 from funding sponsors, including federal agencies. The information below will continue to be updated.

UK Specific Information

COVID-related Charges on Sponsored Projects

COVID-related Charges on Sponsored Projects

PPE for returning to campus/lab work

PPE needed to return to campus/lab situations cannot be purchased on the grant unless the item was required under the original scope of work prior to the work at home declaration.

Replenishment of PPE donated from sponsored projects

NSF Implementation of Donated PPE

  • Email sent from OSPA to current NSF PIs to identify PPE so we can notify NSF

NIH Implementation of Donated PPE

  • Recipients may request prior approval from NIH to donate PPE and other lab supplies to hospitals, medical centers, and other local entities that are directly serving the public health emergency crisis for COVID-19 response. The guidance originally provided in OMB Memo M-20-20 has ended, effective June 16, 2020. NIH will consider future requests on a case by case basis.
  • In order to proceed with these donations, recipients must maintain documentation that supports the following:
    • The donated equipment or supplies are not currently needed due to temporary suspension of project activities or no longer necessary to meet the objectives of the grant;
    • If the equipment remains in usable condition, it should be returned to its original purpose upon completion of the public health emergency;
    • The donations(s) will be documented for single audits ad will be provided to NIH funding ICs upon request;
    • As outlined in the NIH GPS (section the title for equipment and supplies acquired under NIH grants vests with the recipient institution.
  • Recipients should not assume that NIH funding ICs will provide additional funds to replace the donated PPE and supplies.

Unused travel credits

  • Refunds for airfare purchased on sponsored projects must be applied to the account where the expense originated
  • “Unused ticket credit” refers to a full ticket credit, and “ticket credit” could refer to a partial credit, residual credit, or a credit voucher. 
  • If unused ticket credits for cancelled airfare purchased on a sponsored project will not be utilized for that sponsored project, the originating airfare expense must be removed.
  • Charge for travel must be placed on sponsored account corresponding to when the credit is used
  • Same budget period –may need to move expense off sponsored project and transfer to sponsored project for new budget year if that is when travel occurs
  • Non-refundable costs associated with grant-related travel that was cancelled due to COVID-19 may be an allowable expense to federally-sponsored if the costs would have otherwise been allowable and were incurred on or before June 16, 2020. Please refer to agency guidelines for applicability to a specific award

Agency Specific Information

National Institutes of Health (Updated 7/8/2020)

For complete NIH information related to COVID-19, please see NIH Website: Coronavirus Disease 2019 (COVID-19): Information for NIH Applicants and Recipients and General Information on NIH Extramural Response to Natural Disasters and Other Emergencies.

USDA (Updated 4/23/2020)

For complete USDA information regarding COVID-19, please see Coronavirus Disease (COVID-19) FAQs.

Fermilab (Updated 3/16/2020)

For complete Fermilab information regarding COVID-19, please see Coronavirus (COVID-19) – Fermilab information.

Argonne National Labs (Updated 3/19/2020)

For complete ANL information regarding COVID-19, please see Coronavirus Updates.

Health Resources & Services Administration (Updated March 2020)

For complete HRSA information regarding COVID-19, please see COVID-19 Grantee Frequently Asked Questions dated March 2020.

Department of Justice (Updated 6/29/2020)

National Institute of Justice

Office of Community Oriented Policing Services

Office of Justice Programs

Office of Violence Against Women

For complete DOJ information regarding COVID-19, please see Administrative Relief for DOJ Grant Recipients and Applicants Impacted by the Novel Coronavirus (COVID-19).