2017-18 Year End Closing Schedule

It is imperative to the annual closing process for the University to establish and adhere to appropriate fiscal year cutoffs. Old year transactions must be recorded in the accounting records of Fiscal 2017-18 and new year transactions must be recorded in the accounting records of Fiscal 2018-19. Please note these important cutoff dates, as the first ones start as early as April. Click here for a full schedule of deadlines.

Upcoming Deadlines:

June 22, 2018:

• 4:30p cut off for new capital project establishment forms for FY 2018 projects
• 3:30p cut off for Lexington locations to deliver cash and transmittals for cash on hand through June 18th. 
• Out of town locations must deposit all cash on hand in local banks prior to close of business. Imprest funds are excluded.
• 4:30p Campus cut off for all JVs related to expenses incurred June 1 to June 15 for cost objects 3xxxxxxxxx and 10438xxxxx due to Research Financial Services.
• 4:30p Campus cut off for JVs for all cost objects except 3xxxxxxxxx and 10438xxxxx related to expenses incurred June 1 to June 15.
• 4:30 p.m. Campus cut-off for all PRDs, Disbursement Requests, imprest cash reimbursements, sub-contract payments and purchase order invoices related to expenses incurred June 1 to June 15.
• 4:30 p.m. Campus cut-off for TRIP travel expense reports related to expenses incurred June 1 to June 15

June 30th, 2018:

• 4:30 p.m. Campus cut off for sponsored project sub award/subcontract invoices for expenses incurred through May 31. Departments should request agencies with quarterly invoicing frequency to submit an invoice for expenses incurred April 1 to May 31. Vendor Invoices should be delivered to APPOInvoice@uky.edu. If you have question regarding receipt or corrections to invoices submitted through the email address, please contact Nicole Bell at 254-6247. If you need assistance with the certification of subaward invoices once processed, please contact subawards@uky.edu.
• Last day to enter online receipts for all goods and services received prior to or on June 30 for purchase orders 43xxxxxxxx and 47xxxxxxxx.