VPR Delegated Authority
VPR Delegated Signature Authority
Revised: Effective January 1, 2023
**Note: This chart refers only to items that must be signed by the Vice President for Research. A new page for document routing regardless of signature requirements is under construction.
Item Requiring VPR's Approval |
Staff Review By |
Signature Authority |
---|---|---|
Absence Requestsfor VPR Direct Reportsroutes via Workflow in SAPHR Policy #80.0: Vacation LeaveHR Policy #82.0: Temporary Disability Leave |
Judy Duncan |
Judy Duncan |
Academic AppointmentsGR VIII - University AppointmentsAR 2:2-1 and AR 2:2-2Note: BOT Approval required for Professor, Associate Professor, Assistant Professor, & Instructors with salaries over $100,000Note: BOT Reporting required for other faculty appointments with salaries equal to or less than $100,000 |
Margaret Leach |
Sue NOKEs, acting associate provost for faculty advancement |
Alcohol Expenditures*AR 6:4BPM E-7-10 (pdf, 5pgs) and BPM B-3-2 (pdf, 2pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
AwardsNew Proposals & ChangesBPM E-7-12 (pdf, 4pgs) and BPM E-7-11 (pdf, 3pgs)a) Facultyb) StaffC) Student |
a) Rita Wilkieb) Toni Smithc) Toni Smith |
a) sue nokes, acting associate provost for faculty advancementb) Judy Duncanc) Judy Duncan |
Board ActionsStatus change, leaves, sabbaticals, post retirement appointments, Etc.ar 2:1-1a) Facultyb) Staff |
a) Margaret Leachb) stacy gaylor |
a) sue nokes, acting associate provost for faculty advancementb) lisa cassis |
Budget Revisionsincome relatedAR 1:4 |
Judy Duncan |
Lisa Cassis/Judy Duncan |
Business Procedure/Policy Exceptionsdelegated to the VPRBPM E-1-2 (pdf, 2pgs) |
Judy Duncan/Toni Smith |
Judy Duncan |
Cellular Allowance - Supervisor Signagure for VPR Direct ReportsBPM Q-1-2 (pdf, 7pgs) |
Toni Smith/Judy Duncan |
Baron Wolf/Judy Duncan |
Concur Travel & Expense Reports for VPR Direct Reportsroutes via workflow in concurE-5-1: Reimbursement of Travel Expenses (PDF, 17PGS)B-3-2-1: Procurement Card Authorization and Limits (PDF, 2PGS) |
BARON WOLF/TONI SMITH |
Judy Duncan/Baron Wolf |
Contractsall non clinicalAR 8:3 and BPMs B-4 (pdf, 2pgs), B-4-1 (pdf, 1pg), B-4-2 (pdf, 3pgs), and B-4-3 (pdf, 1pg)a) Acacdemic Program Contractsb) Personal Services Contractsc) International Program Agreements |
a) university legal counselb) university legal counselc) university legal counsel |
a) sue nokes, acting associate provost for faculty advancementb) lisa cassis/Judy Duncanc) sue roberts |
Cost Transfer for Sponsored Projects>120 DaysBPM E-4 (pdf, 8pgs) and Cost Transfer Policy (pdf, 5pgs) |
Judy Duncan |
Judy Duncan |
Data Use, Material Transfer, & Confidentiality AgreementsAR 8:3 |
directors, with review by office of technolgy commercialization |
director of office of technology commercialization, and OTC director delegees |
Data Use & Memoranda of Agreements for Kentucky Cancer Registry (KCR) receipt of genetic/molecular cancer data of Kentucky cancer centers and hospitalsAR 8:3 |
office of legal counsel |
director of kentucky cancer registry (KCR) |
Data Use & Memoranda of Agreements for provision of Kentucky Cancer Registry (KCR) data to researchers external to UniversityAR 8:3 |
office of technology commercialization |
director of kentucky cancer registry (KCR) |
Employee Education Forms - Supervisor Signagure for VPR Direct Reportsonly required for classes that meet during working hoursEmployee & Family Education Program |
baron wolf/Toni Smith |
baron wolf/Judy Duncan |
Employee Meals/Food ExpendituresBPM E-7-9 (pdf, 2pgs) and BPM E-7-10 (pdf, 5pgs)a) Grantsb) Faculty Recruitmentc) Planning/Administrative Meetings**d) on campus working meals (must be approved in advance)** Prior approval required unless discretionary funds are used |
business officers |
directors |
Employee Lodgingovernight within 40 miles of workstationBPM E-5-1 (pdf, 17pgs) |
Judy Duncan |
Judy Duncan |
Equipment Purchases over $200Kwithout legislative budget authority
|
Judy Duncan |
Judy Duncan |
Gifts to Friends & Donors*Appreciation, Memorial, special occasionsBPM E-7-10 (pdf, 5pgs)*requires discretionay funds |
Judy Duncan |
lisa cassis/Judy Duncan |
Hiring Proposals & Salary Recommendations for Staffall research units - Hiring proposals route electronically via ies. salary proposal forms should be emailed to toni smith.HR Policy #30: Compensation Administrationa) Salaries < 1st quartile and ≤ 15% of current salaryb) Salaries > 1st quartile, but < midpointc) salaries > midpoint ≤ maximum***d)Promotions > 15% of current salary***e) Lateral Transfers with an increase in pay*** and demotionsf) Salaries > Maximum*** these requests require a supporting explanation memo (or email) from your director attached to the request in ies (or to the salary recommendation for re-evaluations).Note: Lateral transfers do not warrant an increase in pay. Increases for lateral transfers are considered an exception and require justification. Voluntary demotions with an increase in pay will not be approved. |
a) Business Officersb) Toni Smithc) Toni Smithd) Toni Smithe) Toni Smithf) Toni Smith/Judy Duncan |
a) directorsb) Toni Smith/Judy Duncanc) Judy Duncand) Judy Duncane) Judy Duncanf) lisa cassis prior to ies submission; employment office will obtain president's office approval after IES submission |
Holiday/Greeting Cards*BPM E-7-10 (pdf, 5pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
Lost Equipment RecordsBPM E-12-3 (pdf, 7pgs) |
Judy Duncan |
Lisa Cassis |
Nepotism Exception RequestsHR Policy #19.0: NepotismGR X - Regulations Affecting Employment (pdf, 15pgs)a) Facultyb) Staff |
a) Toni SmithB) Toni Smith |
a) sue nokes, acting associate provost for faculty advancementb) lisa cassis/Judy Duncan |
Off-Campus LeasingUK Real Estate Services |
Judy Duncan |
Lisa Cassis |
Overloads - VPR Faculty Direct Reportsroutes via Workflow in SAPAR 3:9 |
Toni Smith |
Judy Duncan |
Overloads - VPR Staff Direct ReportsAR 3:9HR Policy #30: Compensation Administrationa) supervisor signatureb) dean/director/head of organization |
a) Toni Smithb) Toni Smith |
a) baron wolf/Judy Duncanb) Toni Smith/Judy Duncan |
Petty Cash Advance for TravelBPM E-5-2 (pdf, 2pgs) |
Toni Smith |
Judy Duncan |
Payroll Petty Cash PaymentPayroll Petty Cash Procedures (pdf, 27pgs) |
Business Officer/Director |
Toni Smith/Judy Duncan |
Phased RetirementAR 3:2a) Staffb) Faculty |
a) Toni Smithb) Toni Smith |
a) lisa cassis/Judy Duncanb) Lisa Cassis & sue nokes, acting associate provost for faculty advancement |
Procard Applications for VPR Direct ReportsBPM 3-2-1 (pdf, 2pgs)A) supervisor signatureb) approving dean/business officer |
A) Toni Smithb) Toni Smith |
A) Baron Wolf/judy duncanb) Toni Smith/judy duncan |
Property Transfers - EquipmentBPM E-12-4 (pdf, 7pgs) |
judy duncan |
judy duncan |
Public Relations ActivitiesDinners, admissions charges, etc.*BPM E-7-10 (pdf, 5pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
Recruitment Expenses - Potential StaffBPM E-7-9 (pdf, 2pgs) |
Business Officers |
directors |
Re-Evaluations of Staff Positionsroutes via Workflow in IESHR Policy #30: Compensation Administration |
Toni Smith |
judy duncan |
Relocation Expense - All Offersall offersBPM E-7-8 (pdf, 2pgs) |
Toni Smith |
lisa cassis |
Renovations less than $100,000Not funded by special state appropriations (e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Business Officers |
Directors |
Renovations $100,000 and over AND all Projects funded by Special State Appropriations(e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Judy Duncan |
Lisa Cassis |
Salary Adjustments - Mid Year |
Judy Duncan/Jeff sullivan |
Lisa Cassis & eric monday for president capilouto |
Self-supporting Activities - Discretionary Expenses(e.g. reception for a conference)BPM E-7-10 (pdf, 5pgs) |
Toni Smith |
judy duncan |
Special Leave Requests for StaffHR Policy #85.0: Special Leaves |
Toni Smith |
Lisa Cassis/judy duncan |
System Security Access for SAP FI, HR, CM, IES, AND Tableau Servernote: approval for access to individual tableau folders is granted by tableau folder owner |
Business Officers |
Toni Smith/judy duncan |
Unexpended Plant Fund Projectsexception to fundingBPM E-3-1 (pdf, 3pgs) |
Judy Duncan |
judy duncan/Lisa Cassis |
Vehicle Purchases |
Judy Duncan |
judy duncan/Lisa Cassis |
Visa ApplicationsUK International Centera) Labor Certificationsb) H-1 Visas |
a) OIA Staff/Business Officersb) OIA Staff Business Officers |
a) Directorsb) Directors |