VPR Delegated Authority
VPR Delegated Signature Authority
Revised: Effective October 1, 2019
**Note: This chart refers only to items that must be signed by the Vice President for Research. A new page for document routing regardless of signature requirements is under construction.
Item Requiring VPR's Approval |
Staff Review By |
Signature Authority |
---|---|---|
Absence Requestsfor VPR Direct Reportsroutes via Workflow in SAPHR Policy #80.0: Vacation LeaveHR Policy #82.0: Temporary Disability Leave |
Judy Duncan |
Judy Duncan |
Academic AppointmentsGR VIII - University AppointmentsAR 2:2-1 and AR 2:2-2Note: BOT Approval required for Professor, Associate Professor, Assistant Professor, & Instructors with salaries over $100,000 |
Margaret Leach |
Provost |
Academic AppointmentsGR VIII - University AppointmentsAR 2:2-1 and AR 2:2-2Note: BOT Reporting required for other faculty appointments with salaries equal to or less than $100,000 |
Margaret Leach |
G.T. Lineberry |
Alcohol Expenditures*AR 6:4BPM E-7-10 (pdf, 5pgs) and BPM B-3-2 (pdf, 2pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
AwardsNew Proposals & ChangesBPM E-7-12 (pdf, 4pgs) and BPM E-7-11 (pdf, 3pgs)a) Facultyb) StaffC) Student |
a) Rita Wilkieb) Toni Smithc) Toni Smith |
a) G.T. Lineberry/Provost Officeb) Jack Supplee/Judy Duncanc) Jack Supplee/Judy Duncan |
Board ActionsStatus change, leaves, sabbaticals, post retirement appointments, Etc.ar 2:1-1a) Facultyb) Staff |
a) Margaret Leachb) Mary Lowell |
a) G.T. Lineberryb) lisa cassis |
Budget Revisionsincome relatedAR 1:4 |
Judy Duncan/Jack Supplee |
Lisa Cassis/Jack Supplee/Judy Duncan |
Business Procedure/Policy Exceptionsdelegated to the VPRBPM E-1-2 (pdf, 2pgs) |
Judy Duncan/Toni Smith |
Judy Duncan/Judy Duncan |
Cellular Allowance - Supervisor Signagure for VPR Direct ReportsBPM Q-1-2 (pdf, 7pgs) |
Toni Smith/Judy Duncan |
Baron Wolf/Judy Duncan |
Contractsall non clinicalAR 8:3 and BPMs B-4 (pdf, 2pgs), B-4-1 (pdf, 1pg), B-4-2 (pdf, 3pgs), and B-4-3 (pdf, 1pg)a) Acacdemic Program Contractsb) Personal Services Contractsc) International Program Agreements |
a) university legal counselb) university legal counselc) university legal counsel |
a) g.t. lineberryb) lisa cassis/Jack Supplee/Judy Duncanc) sue roberts |
Cost Transfer for Sponsored Projects>120 DaysBPM E-4 (pdf, 8pgs) and Cost Transfer Policy (pdf, 5pgs) |
Judy Duncan |
Jack Supplee/Judy Duncan |
Data Use, Material Transfer, & Confidentiality AgreementsAR 8:3 |
directors, with review by office of technolgy commercialization |
director of office of technology commercialization, and OTC director delegees |
Data Use & Memoranda of Agreements for Kentucky Cancer Registry (KCR) receipt of genetic/molecular cancer data of Kentucky cancer centers and hospitalsAR 8:3 |
office of legal counsel |
director of kentucky cancer registry (KCR) |
Data Use & Memoranda of Agreements for provision of Kentucky Cancer Registry (KCR) data to researchers external to UniversityAR 8:3 |
office of technology commercialization |
director of kentucky cancer registry (KCR) |
Employee Education Forms - Supervisor Signagure for VPR Direct Reportsonly required for classes that meet during working hoursEmployee & Family Education Program |
baron wolf |
baron wolf/Judy Duncan |
Employee Meals/Food ExpendituresBPM E-7-9 (pdf, 2pgs) and BPM E-7-10 (pdf, 5pgs)a) Grantsb) Faculty Recruitmentc) Planning/Administrative Meetings**d) on campus working meals (must be approved in advance)** Prior approval required unless discretionary funds are used |
business officers |
directors |
Employee Lodgingovernight within 40 miles of workstationBPM E-5-1 (pdf, 17pgs) |
Judy Duncan |
Jack Supplee/Judy Duncan |
Equipment Purchases over $200Kwithout legislative budget authority
|
Judy Duncan |
Jack Supplee/Judy Duncan |
Gifts to Friends & Donors*Appreciation, Memorial, special occasionsBPM E-7-10 (pdf, 5pgs)*requires discretionay funds |
Judy Duncan |
lisa cassis/Jack Supplee/Judy Duncan |
Hiring Proposals & Salary Recommendations for Staffall research unitsHR Policy #30: Compensation Administrationa) Salaries < 1st quartile and ≤ 15% of current salaryb) Salaries > 1st quartile, but < midpointc) salaries > midpoint ≤ maximum***d)Promotions > 15% of current salary***e) Lateral Transfers with an increase in pay*** and demotionsf) Salaries > Maximum*** these requests require a supporting explanation memo (or email) from your director attached to the request in ies (or to the salary recommendation for re-evaluations).Note: Lateral transfers do not warrant an increase in pay. Increases for lateral transfers are considered an exception and require justification. Voluntary demotions with an increase in pay will not be approved. |
a) Business Officersb) Toni Smithc) Toni Smithd) Toni Smithe) Toni Smithf) Toni Smith |
a) directorsb) Toni Smith/Judy Duncanc) Judy Duncan/Jack Supplee***d) Judy Duncan/Jack Supplee***e) Judy Duncan/Jack Supplee***f) Judy Duncan/Jack Supplee*** and Bill swinford for president capilouto |
Holiday/Greeting Cards*BPM E-7-10 (pdf, 5pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
Lost Equipment RecordsBPM E-12-3 (pdf, 7pgs) |
Judy Duncan |
Lisa Cassis |
Nepotism Exception RequestsHR Policy #19.0: NepotismGR X - Regulations Affecting Employment (pdf, 15pgs)a) Facultyb) Staff |
a) Toni SmithB) Toni Smith |
a) G.T. Lineberryb) Lisa Cassis/Jack Supplee/Judy Duncan |
Off-Campus LeasingUK Real Estate Services |
Jack Supplee/Judy Duncan |
Lisa Cassis |
Overloads - VPR Faculty Direct Reportsroutes via Workflow in SAPAR 3:9 |
Toni Smith |
Judy Duncan/Jack Supplee |
Overloads - VPR Staff Direct ReportsAR 3:9HR Policy #30: Compensation Administrationa) supervisor signatureb) dean/director/head of organization |
a) Toni Smithb) Toni Smith |
a) baron wolf/Judy Duncanb) Jack Supplee/Judy Duncan |
Petty Cash Advance for TravelBPM E-5-2 (pdf, 2pgs) |
Toni Smith |
Judy Duncan/Jack Supplee |
Petty Cash Advance for PayrollPayroll Petty Cash Procedures (pdf, 27pgs) |
Business Officer/Director |
Toni Smith/Judy Duncan |
Phased RetirementAR 3:2a) Staffb) Faculty |
a) Toni Smithb) Toni Smith |
a) Lisa Cassis and Jack Supplee/Judy Duncanb) Lisa Cassis & G.T. Lineberry |
Procard Edit Approvals for VPR Direct ReportsBPM 3-2-1 (pdf, 2pgs) |
Procard Editor |
Baron Wolf |
Procard Applications for VPR Direct ReportsBPM 3-2-1 (pdf, 2pgs)A) supervisor signatureb) approving dean/administrative officerfor enhanced procard supplemental form:C) supervisor signatureD) approving official signature |
A) Toni Smithb) Toni SmithC) Toni SmithD) Toni Smith |
A) Baron Wolf/judy duncanb) Toni Smith/judy duncanC) Baron Wolf/judy duncanD) Toni Smith/judy duncan |
Property Transfers - EquipmentBPM E-12-4 (pdf, 7pgs) |
judy duncan |
Jack Supplee/judy duncan |
Public Relations ActivitiesDinners, admissions charges, etc.*BPM E-7-10 (pdf, 5pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
Recruitment Expenses - Potential StaffBPM E-7-9 (pdf, 2pgs) |
Business Officers |
Directors |
Re-Evaluations of Staff Positionsroutes via Workflow in IESHR Policy #30: Compensation Administration |
Toni Smith |
Jack Supplee/judy duncan |
Relocation Expense - StaffUp to limitBPM E-7-8 (pdf, 2pgs) |
Toni Smith |
Jack Supplee/judy duncan |
Relocation Expense - Faculty & Staffover limit*BPM E-7-8 (pdf, 2pgs)*Requires Request for Exception to Business Procedures |
Toni Smith |
Lisa Cassis |
Renovations less than $100,000Not funded by special state appropriations (e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Business Officers |
Directors |
Renovations $100,000 and over AND all Projects funded by Special State Appropriations(e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Judy Duncan/Jack Supplee |
Lisa Cassis |
Salary Adjustments - Mid Year |
Judy Duncan/Jack Supplee |
Lisa Cassis & Bill Swinford for President Capilouto |
Self-supporting Activities - Discretionary Expenses(e.g. reception for a conference)BPM E-7-10 (pdf, 5pgs) |
Nancy Ison |
Judy Duncan/Jack Supplee |
Special Leave Requests for StaffHR Policy #85.0: Special Leaves |
Toni Smith |
Lisa Cassis/Jack Supplee/judy duncan |
System Security Access for SAP FI, HR, and CM |
Business Officers |
Toni Smith/judy duncan |
Travel Vouchers for VPR Direct Reportsroutes via Workflow in TRIPBPM E-5-1 (pdf, 17pgs) |
Judy Duncan |
judy duncan |
Unexpended Plant Fund Projectsexception to fundingBPM E-3-1 (pdf, 3pgs) |
Judy Duncan |
Jack Supplee/judy duncan/Lisa Cassis |
Vehicle Purchases |
Judy Duncan |
Jack Supplee/judy duncan/Lisa Cassis |
Visa ApplicationsUK International Centera) Labor Certificationsb) H-1 Visas |
a) OIA Staff/Business Officersb) OIA Staff Business Officers |
a) Directorsb) Directors |