Step 0: If you aren’t sure if your research activity requires IRB Review, check these resources:
- What needs IRB Review Video [HTML]
- What needs IRB Review Guide [PDF]
- Quality Improvement vs. Research Guide [PDF]
Additional information is available on the "What Needs IRB Review" webpage. [HTML]
If you’re still not sure or you need an official determination, complete the ORI Not Human Research (NHR) Form. [HTML]
Step 1: Complete your Human Subject Protection (HSP) training [HTML] and other applicable training required by UK (e.g., annual Responsible Conduct in Research (RCR) training).
Ensure all study personnel on the IRB application have current HSP training. You can submit the IRB application before training is completed, however completion is a condition of IRB approval. You can view training status in the columns labeled “HSP” and “HSP Date” in the Study Personnel section of your IRB application.
Study personnel without current HSP training may be removed until they complete the training, at which time you may submit a modification request (MR) [HTML] to add them back to the study personnel list.
Step 2: Open the New Researcher Frequently Asked Questions (FAQs) interactive tool [HTML] as you begin the process. The FAQs provide fundamental information such as which review type and whether you should submit to the medical or nonmedical IRB. If you’re new to the UK Institutional Review Board (IRB) process, watch ORI’s brief IRB overview video. [HTML]
Full Convened IRB Review
Research that is greater than minimal risk or doesn’t fit in exempt or expedited categories.
Step 4: Complete the IRB submission in E-IRB. [HTML]
Before starting your application, watch the brief IRB Submission Tips video [HTML]
Upon creation, E-IRB will assign your application a protocol number, found in the top left of the application. When corresponding with ORI, refer to this number to help us provide you with the best advice.
Use the applicable checklist to help you navigate the application:
E-IRB System Resources
- ABC’s of E-IRB – Log-in and Inbox [HTML]
- ABC’s of E-IRB – Dashboard Menu Selections [HTML]
- Create Application Video Tutorial [HTML]
- E-IRB FAQs [HTML Interactive Tool]
- IRB Review Types webpage [HTML]
- Adding Attachments (Excluding Informed Consent section) [HTML]
- Change Principal Investigator (PI) video tutorial [HTML]
Step 5: Identify protocol-specific requirements to address in the application, including:
- Determine who the study population includes. This includes interaction, intervention with people or their private identifiable information or material.
- Estimate the demographics of the subject population. Consider using these tools:
- Consider safeguards for vulnerable populations, including:
- Economically or Educationally Disadvantaged [PDF]
- Impaired Consent Capacity Policy [PDF]
- UK IRB Policy on Children in Research [PDF]
- Guidance for Enrolling University Students as Research Subjects [PDF]
- Guidance for Enrolling K-12 Students as Research Subjects [PDF]
- Student Record Research - Family Educational Rights and Privacy Act (FERPA) [PDF]
- Student Survey Research - U.S. Department of Education/Protection of Pupil Rights Amendment (PPRA) [PDF]
- Research Involving Prisoners [HTML]
- Research Involving Pregnant Women, Fetuses, and/or Neonates [HTML]
See the relevant heading in the IRB Survival Handbook [HTML], if any of the following requirements or issues apply to your study:
- Certificate of Confidentiality
- Conflicts of Interest
- Data Security
- Digital Technology and Internet Research
- Data & Safety Monitoring
- Disclose and manage Conflict of Interest
- Deception Research
- Future Use and Secondary Research
- Funding Agency Requirements
- Genetic or Genomic Data (Repositories, Tissue Banks, Registries)
- HIPAA in Research
- International Research
- Suicidality in Research
Research-Site-Specific or IRB Reliance (Multi-Site, Collaborative)
If your research involves collaboration with any sites and/or personnel outside the University of Kentucky, IRB Reliance or other off-site permission issues may need to be addressed. (This may include national multi-center trials as well local studies involving sites/personnel external to UK.)
Contact IRBReliance@uky.edu early in the planning process so we can help you determine the type of coverage that is appropriate for your project.
Step 6: Determine informed consent needs and check at least one of the items in the Informed Consent Section of the application.
Obtaining Informed Consent/Assent
- Consent/assent templates are available in E-IRB and on the informed consent webpage [HTML]
- Go to "Tools for Developing Informed Consent Documents" for lay term glossaries and resources to facilitate participant understanding [HTML]
- See Sample Key Information for examples of information to present first in the document and process [HTML]
- Attach consent/assent files – See the tutorial on how to attach for approval stamps and replace attachments [HTML]
- Use the Informed Consent Requirement Checklist to ensure documents have all items required by federal regulations and local policies [PDF]
- ORI Remote Informed Consent Guidance [PDF]
Step 7: Obtain required signatures, then complete the submission section to submit your application to the Office of Research Integrity.
Upon completion of the application, send the application to designated signees. Once they have signed, the PI will sign the application. After all signatures have been obtained, send the application to ORI.
Once your application has been submitted, you can find a view only version in your Submitted folder under your PI Dashboard.
What happens after IRB approval?
Conduct the Research
- Upon receipt of the IRB Approval letter, download "A Principal Investigator's Guide to Responsibilities, Qualifications, Records and Documentation of Human Subjects Research" [PDF] and conduct your study in compliance to ethical and regulatory requirements.
- Download the one page quick guide for what you need to report to the IRB during the study, such as unanticipated problems or protocol violations [PDF]
- Obtaining IRB approval before modifying or deviating from your approved application [HTML]
- The IRB can only approve Expedited and Full review research for one year. ORI will remind you prior to the date approval expires, so that you can submit an annual report to prevent your approval from expiring. Download a sample Annual Administrative Review (AAR) for Expedited protocols or Continuing Review (CR) form for Full protocols, so you know the information to collect while conducting research. [HTML]
- Access the UK Electronic Research Notebook for data collection and retention [HTML]